Team Member - Document Controller

Job Description

Key Result Area (KRA) Supporting Actions Document Management & Control Establish and maintain a document control system for engineering, procurement, and project execution records. - Implement a digital document management system (DMS) for quick retrieval and version control. - Ensure proper classification, indexing, and tagging of all project documents. Compliance & Regulatory Documentation Maintain all project-related permits, licenses, and compliance records. - Ensure all documents comply with ISO, environmental, and statutory regulations. - Coordinate with legal and regulatory bodies for documentation audits. Version Control & Change Management Track document revisions and approvals to maintain version integrity. - Ensure all teams have access to the latest approved drawings, specifications, and contracts. - Implement a Change Request system for controlled updates. Collaboration & Coordination Act as a central point for document flow between engineering, procurement, construction, and contractors. - Ensure smooth document exchange between internal and external stakeholders. - Provide document-related support during project meetings and reviews. Data Security & Confidentiality Implement access control and confidentiality measures for critical project documents. - Ensure backups and disaster recovery plans for digital and physical records. - Prevent unauthorized access and leaks of project-sensitive information. Report Generation & Record Keeping Prepare periodic status reports on document control activities. - Maintain logs of received, issued, and pending documents. - Generate progress reports, meeting minutes, and compliance updates. Training & Process Improvement Train project teams on document control best practices. - Continuously improve document workflows for efficiency and accuracy. - Ensure document processes are aligned with company policies and industry best practices.