Job Description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. The Project Aviation project with focus on airport structures such as terminal buildings, ATC towers, cargo terminal, hangars, metro stations, ancillary buildings, non-aeronautical buildings etc. in Ahmedabad. Our Values Shape The Way We Consult, And Define The People We Want To Join Us On Our Journey, They Are Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - for our people to excel. Ensures the efficient running of the office. Responsible for coordinating activities of a team. Supports teams to ensure members are able to carry out their role. You’ll Be Responsible For Ensures all team members are aware of administration processes, to ensure the office runs efficiently and smoothly. Arranges accounting facilities with suppliers of couriers, printing, stationery, PPE and signage. Handles mobile phone issues for project team, order handsets/accessories as required. Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings. Creates agendas; minute taking, chasing actions and distributing minutes. Orders and maintains toner for printers. Coordinates and updates monthly progress ratings. Manages petty cash and reconciliations for accounts department and recovery. Providing monthly reporting - client report and contract review. Prepares internal and external presentations - monthly team meeting and etc. Updates email circulation list for project. Acts as main point of contact for admin support and office related queries such as ordering IT equipment, PPE orders, letter heads, business cards and etc. Arranges new starter set up, HR forms, IT ordering and etc. Arranges internal and external events. Tracks new starters/leavers, training matrix and CSCS card updates. Maintains staff training records and ensuring training is up to date. Ensures all Infomace pages/CVs and project profiles are up to date. Responsible for booking travel - as requested by team, trains and hotels. Maintains holiday and absence records. Develops effective working relationships with both internal and external stakeholders. Manages stakeholders. Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing and etc. Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work. You’ll Need To Have Bachelor's degree in a relevant field. Experience of projects of a similar nature. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization. Show more Show less