StuCred - Company Secretary

Job Description

About We are seeking a highly competent and detail-oriented Company Secretary (CS) for a Non-Banking Financial Company (NBFC) to manage corporate governance, board & committee meetings, and ensure regulatory compliance with RBI, ROC, SEBI, and BSE/NSE. The ideal candidate should have experience in handling secretarial functions and ensuring adherence to NBFC-specific regulations. Key Responsibilities Board & Committee Meetings: Organize and conduct Board and Committee Meetings in compliance with statutory guidelines. Prepare and circulate agendas, notices, and board meeting materials well in advance. Record and draft Minutes of Meetings (MoM) and track follow-up action items. Coordinate with Directors and Key Managerial Personnel (KMPs) to schedule and manage board meetings. Ensure timely dispatch of board meeting materials and compliance with listing regulations. Regulatory Compliance and Filings Ensure timely filing of statutory documents and reports with regulatory authorities including ROC, RBI, SEBI, and Stock Exchanges (BSE/NSE). Handle RBI, SEBI, MCA, BSE filings. Ensure compliance with RBI Master Directions, NBFC regulations, SEBI LODR and other applicable laws. Coordinate with auditors, internal teams, and regulatory authorities for inspections, audits, and regulatory compliance. Manage statutory registers and ensure timely updation of records as per the Companies Act, 2013 and NBFC regulations. Documentation & Coordination Prepare and manage documentation related to meetings, resolutions, board approvals, and internal policies. Follow up with internal and external stakeholders to obtain necessary approvals and supporting documents. Coordinate with regulatory authorities including RBI, SEBI, ROC, Stock Exchanges, and Credit Information Companies (CICs) for necessary approvals and disclosures. Ensure adherence to NBFC-specific regulatory guidelines issued by RBI from time to time. Collaborate with the internal Secretarial and Compliance Team for smooth documentation and reporting processes. Statutory Registers & Records Maintenance Maintain and regularly update Statutory Registers like Register of Members, Register of Charges, Register of Directors and KMP, Register of Share Transfers, etc. Ensure proper documentation and filing of Board Resolutions, Shareholder Resolutions, and General Meeting Documents. Safeguard and maintain important company documents including Incorporation Certificates, MOA, AOA, Share Certificates, and other statutory documents. Ensure timely record-keeping and periodic updates for all statutory registers as per the Companies Act and NBFC Compliance Framework. Grievance Redressal & Compliance Coordination Support the Nodal Officer and Head of Compliance in ensuring seamless compliance with RBI's Grievance Redressal Mechanism. Monitor and coordinate with the Nodal Officer for addressing customer complaints raised via RBI CMS, Consumer Forums, or Ombudsman. Prepare and submit detailed compliance reports to RBI, SEBI, and Stock Exchanges. the Company's website disclosures are accurate and up-to-date as per regulatory Qualified Company Secretary (CS) from ICSI having valid membership number 3-4 years of post-membership experience in a listed company. 1-2 years of experience in an NBFC or financial services company is mandatory. Strong Knowledge Of Companies Act, 2013. SEBI (LODR) Regulations. RBI Master Directions for NBFCs. Stock Exchange Compliance. Excellent drafting, communication, and coordination skills. What We're Looking For Sharp and Proactive Professional with a deep understanding of RBI and SEBI Compliances. Strong ability to manage Board Meetings, Regulatory Filings, and NBFC Compliances. Ability to coordinate with auditors, regulators, and stakeholders with a compliance-focused approach. Excellent team player who can work directly under the Head CS and collaborate with internal teams. (ref:iimjobs.com) Show more Show less