Store and Dispatch Executive

Role & responsibilities

Dispatch Coordination:

Efficiently coordinate the dispatching of materials, equipment, and personnel to job sites, ensuring timely delivery and adherence to project schedules.

Resource Allocation:

Optimize resource allocation to maximize efficiency and minimize costs, taking into account factors such as distance, traffic, and urgency of requests.

Communication:

Maintain clear and open communication channels with project managers, field staff, and other relevant stakeholders to ensure that dispatch activities are aligned with project requirements and deadlines.

Warehousing Operations:

Oversee the organization and maintenance of the warehouse, ensuring that goods are stored safely, efficiently, and in compliance with relevant regulations and safety standards.

Procurement Support:

Collaborate with the procurement team to facilitate the timely acquisition of materials and equipment needed for ongoing projects. Assist in vendor management and procurement negotiations to secure competitive prices and favorable terms.

Inventory Management:

Oversee inventory levels of materials and equipment in the dispatch department, ensuring adequate stock levels are maintained to support ongoing projects. Maintain accurate records of

all incoming and outgoing inventory, including materials, equipment, and spare parts. Implement efficient inventory control procedures to minimize discrepancies and ensure optimal stock levels.

Quality Assurance:

Implement quality assurance measures to ensure that Incoming and dispatched materials and equipment meet the required standards and specifications.

Safety Compliance:

Ensure compliance with all relevant safety regulations and protocols in the dispatching of materials and equipment, prioritizing the health and well-being of employees and contractors.

Shipping and Receiving:

Coordinate the shipping and receiving of goods, including verifying incoming shipments, preparing outgoing shipments, and arranging transportation logistics as needed. Ensure timely delivery of materials to project sites and other designated locations.

Documentation:

Continuous Improvement:

Skill

• MS Office, ERP Odoo
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse teams.
• Proficiency in relevant software applications, such as dispatch management systems and inventory tracking software.
• Knowledge of safety regulations and best practices in logistics and dispatch operations.