Job Description

Yellow Spark is seeking a Sr. Manager / Manager Finance, Compliance & Admin for a well-established Non-profit organization working towards ensuring healthier and happier childhoods for children in Mumbai. Purpose of the Role: The Finance Manager will oversee all aspects of financial management, ensuring the organization's financial operations are efficient, accurate, and compliant with regulatory requirements Lead day-to-day accounting operations, including accounting, accounts payable, payroll, and grants administration Produce financial reports, maintain accurate accounting records, and process financial transactions. Oversee internal and external audits, ensuring compliance with relevant regulations. Develop and implement comprehensive financial controls and budgets to mitigate risk Ensure accurate financial reporting, compliance with accounting principles, grants management standards, and flawless audit result Role & Responsibilities: Reporting Responsibilities: Assist in issuing timely, accurate, and complete financial statements for all levels, including Board of Directors, executive, and management Create Monthly Financial MIS and monitoring of function-wise budget and analysis, flag off for variance Create the Financial reporting for Donor Grants Coordinate the preparation of financial information in the foundations annual report Assist in production of cash flow reports, annual budget, and forecasts Report on actual v/s budget cost, calculate variances from the budget and report significant issues to management Assist in budgeting of project disbursals Oversee the development of an accounting system that provides the organization with quick access to financial information and enables strategic budgeting Advise the key members of senior management on financial planning, budgeting, cash flow, investment priorities, and policy matters Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures. Plan, coordinate, and execute the annual budget process Be responsible for all compliances, legal and accounting, and report the same on a quarterly basis to the CEOs and the board of Trustees Custodian of Physical Paperwork for all Compliances for the Foundation Transactional Responsibilities: Manage the Donation records, i.e. ensure booking of donations received in the books of account and create and issue 80G receipts Drawing up of the final accounts and ensuring completion of audits with internal and external auditors Ensure compliance with FCRA, Taxation, and other charity-related laws of charitable trust Line management of office support staff (1-2) and oversight of their logistical and administrative activities Supervise the accountant to ensure accurate booking in Zoho Books Custodian of Petty Cash Control and Participate in All Payment Transactions as the Checker Management Responsibilities: Manage the Accounts payable, i.e. ensure vouchers are checked and paid, and report if budgets are exceeded or there are unaccounted expenses Provide leadership to finance and accounting areas of the organization Provide useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results Prepare a variety of ad hoc financial scenarios as requested Lead Fixed Deposit and Investment Management for the Organization Lead any Compliance Proceedings as and when required, like attending to Notices or Scrutinies from Income Tax, Provident Fund, ESIC, etc. Represent Finance and Compliance Vertical for Donor Meetings or Donor Audits as and when required to Requirements: Qualifications: A degree in Accountancy is a must CA or MBA - Finance would be preferred Prior Experience: 6 - 9 years or more experience in the Development Sector Management, accounts, and audit experience are required Competencies / soft skills: Proactive, hands-on manager who will own, in partnership with the Finance Director, responsibility for the Finance Department. Exceptional verbal and written communications skills Excellent interpersonal skills with ability to interact effectively with both internal and external stakeholders Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality Excellent team management skills to lead the Finance & Admin department Decision-making skills with the proven ability to make complex and time-sensitive decisions in the best interests of the organization Role-specific technical skills: Proficiency in Finance and Accounting-related work with a sound understanding of FCRA requirements Working knowledge of ZOHO books or other account software (Other than Tally) Knowledge of financial management and compliance for Public Charitable Trusts Sound knowledge of taxation laws and financial budgeting Proficient in using MS Office and Google Spreadsheets Excellent Analytical Skills