Sr. Administrative Executive

As a Sr Administrative Executive at Vilas Transcore Limited based in Vadodara, Gujarat, your role is crucial for ensuring the smooth, safe, and efficient operation of the premises and support services. You will be responsible for overseeing and managing all daily administrative and facility-related operations including canteen services, office administration, inventory control, asset maintenance, safety, and security to support organizational productivity, employee well-being, safety, and regulatory compliance. Key Responsibilities: - Canteen & Hospitality Management - Oversee daily operations of the company canteen, ensuring high standards of hygiene, food quality, and timely service. - Coordinate effectively with canteen contractors/suppliers for quality checks, timely supply, and stock management. - Monitor food safety and cleanliness, ensuring compliance with FSSAI or relevant health standards. - Actively manage employee feedback, complaints, and drive continuous improvements in canteen services. - Office & General Administration - Manage front office operations, housekeeping supervision, mail distribution, and general clerical support. - Maintain administrative records, including employee attendance and leave summaries, and provide HR support for admin-related functions. - Coordinate with various vendors and service providers for office supplies, utility services, and maintenance contracts. - Ensure full compliance with internal organizational policies and administrative procedures. - Inventory & Procurement Support - Maintain accurate records and control of administrative consumables, including stationery, PPEs (Personal Protective Equipment), and cleaning supplies. - Monitor stock levels, raise timely purchase requisitions, and conduct periodic physical stock audits. - Track the inward and outward movement of administrative goods and materials, coordinating with the purchase team for timely procurement and delivery. - Facility & Asset Maintenance - Maintain an updated and accurate asset register for all office assets (furniture, IT equipment, ACs, office infrastructure, etc.). - Schedule and oversee preventive and breakdown maintenance for office equipment and infrastructure. - Coordinate with external vendors and technicians for timely repairs and servicing, ensuring proper asset tagging, documentation, and physical verification. - Safety & Security Management - Security Management: Supervise security personnel, ensuring 24/7 site security. Maintain accurate visitor logs, gate pass systems, and employee access controls. Ensure functionality of CCTV cameras and alarm systems. - Safety Management: Support the Safety Officer in implementing and maintaining all company safety protocols. Conduct regular facility inspections to ensure compliance with health and safety standards and ensure the availability of fire extinguishers, first-aid kits, and emergency signage. Qualifications & Skills: - Education: Bachelors degree in Business Administration, Facility Management, or a related field. - Experience: A minimum of 5+ years of relevant experience in an Administration, Facility Management, or Site Support role, preferably within a Manufacturing or Industrial environment. - Knowledge: Strong understanding of facility maintenance procedures, vendor management, inventory control, and basic safety/security protocols. - Skills: management, administrative, operations, security.,