Sr Administrative Assistant

Responsibilities

• Manage a wide variety of complex executive administrative activities
• Utilizes extensive knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature
• General administrative office support including the capture of minutes of the meetings
• Coordination of domestic and international travel planning, prepare travel itineraries, and expense reporting
• Schedule appointments and meetings and closely maintains/optimizes calendar
• Meeting scheduling (both internal and external) locally and off-site
• Advanced and often time-critical PowerPoint work; some Excel spreadsheets and Word documents
• Participate in the development of communications plans that meet business objectives and priorities
• Develop written materials (executive messages and presentations, announcements, newsletter articles, etc.)
• Plan and execute internal events, such as quarterly town halls, executive site visits, employee recognition activities and employee briefings
• Support the network during recurring calls, meetings and conferences
• Manages required meetings software systems, and schedules, initiates, and facilitates required meetings
  

Qualifications

• Graduate in any of the following - Business, Computer applications, Communications, English, Journalism with good hands on experience in Computer equipment.
• Hands on experience with Microsoft Office Suite – Excel, Word, PPT, Outlook, Teams
• Excellent Communication Skills – both verbal and written
• 3 to 5 years of Executive administrative support experience supporting senior leaders in the organizations
  

• Handle multiple tasks simultaneously and autonomously
• Work efficiently and effectively in a high-pressure environment – Time Management and Priority Management
• Skilled at organizing administrative processes and systems
• Detail oriented, possess executive presence, maturity and judgment
• Excellent interpersonal skills, influencing skills and collaborative attitude
• Strong problem-solving skills that allow you to proactively anticipate requirements and potential problems
• Successfully interact with a dispersed leadership team and administrative assistants
• Enthusiastic with a positive outlook and "can-do" attitude
• Willing to work extended hours/schedules as needed.
  

About Us