Specialist_Accounts Payable

About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup.

About the Brand

The Specialist is a member of our Accounts payable department and therefore part of our Global Financial Shared Service Center. The Specialist supports the accounts Payable process for our publishing houses in EMEAI region countries like Germany, The Netherlands, United Kingdom, France, Switzerland, Austria, United States, Singapore, and India. In this position you will be primarily responsible for processing all AP related documents such as invoices and payment requests. Reviewing incoming invoices to ensure they are in line with our legal and tax requirements. Check for PO, contact names, VAT, etc. You are responsible for data entry, coding invoices if required, matching POs against invoices, preparing payment runs, statement reconciliation, recurring entries, monitoring pending invoices, error handling and correction entries.

This position requires a detailed understanding of the Procure to pay process (P2P) and/or Accounts Payable processes within an international environment, including tax requirements and work in European shift timing i.e. 12.30 pm IST to 21.30 pm IST.

Role Responsibilities:

• Process all Accounts Payable documents accurately and in a timely manner by selecting the correct document currency, correct approvers, and enriching missing data.
• Verify if the invoices are correctly addressed, ensure they comply with our VAT rules, and information is recognized correctly by our OCR system. Verify if a recurring entry is required, coding is available and/or Purchase order number is mentioned on the document.
• Process accurately and in a timely manner all above-mentioned documents.
• Creation or update existing SOPs, process log Updation.
• Process training for new joiners and provide Floor support.
• Reconcile vendor statements.
• Monitoring pending invoices and follow up invoices pending with approvers.
• Respond on invoice-related queries from vendor & Internal stakeholder.
• Find out scope for process improvement and share ideas.
• Prepare & share Daily work allocation to all team members.
• Preparation of reports (Daily/Weekly/Monthly).
• Work on Ad-Hoc requests.

Experience, Skills & Qualifications:

• 3-7 years accounts payable experience in an international environment is required.
• Fluent in English (Verbal & Writing).
• Experience with SAP (preferably S4Hana), FI/MM.
• Must be well organized, detail oriented and multitasking.
• Good knowledge of MS Office Word, excel and PowerPoint.
• Excel Automation like VBA / Macro creation would be an advantage.