Site Administrator

Job Title: Admin Executive Yard & Warehouse Operations

Location:

Job Purpose

To provide administrative support for yard and warehouse operations, ensuring accurate documentation, compliance, vendor coordination, and smooth internal communication. The role is pivotal in maintaining operational discipline, audit readiness, and stakeholder alignment.

Key Responsibilities

Documentation & Compliance

• Compliance Awareness: Understanding of audit protocols and statutory filing requirements.
• MIS Reporting: Preparing daily/weekly/monthly reports on yard status, manpower, and cost utilization.
• Ensure timely filing of statutory and operational reports (MIS, GRN, gate pass, etc.)
• Support audit preparedness by organizing and validating compliance records

Vendor & Resource Coordination

• Track service schedules for third-party vendors (security, housekeeping, maintenance)
• Maintain attendance, shift rosters, and overtime records for yard personnel
• Coordinate with HR and finance for manpower billing and vendor payments

Communication & Liaison

• Share daily yard status reports with customer teams and internal stakeholders
• Assist in scheduling meetings, preparing MOMs, and following up on action items

Administrative Control

• Monitor office supplies, PPE inventory, and yard consumables
• Ensure upkeep of administrative infrastructure (IT systems, printers, stationery)
• Support P&L tracking by maintaining cost records and budget utilization reports

Qualifications & Skills

Criteria Details

Education

Graduate in Commerce, Business Administration, or equivalent

Experience

35 years in admin roles within logistics, warehousing, or automotive

Technical Skills

MS Office, ERP systems, documentation protocols

Soft Skills

Detail-oriented, organized, proactive communicator

Other

Familiarity with export documentation and warehouse workflows preferred