Senior Purchase Officer

Job Description

Role & responsibilities: Primary Responsibilities: Procurement, Vendor development, Stores & Logistics Receive & process material indents/PR for procurement on just in time basis. Oversee all operations of Logistics & Stores to ensure the meeting of daily objectives & plans. Analyze offers, determine landed costs, and make bid analysis to finalize orders to Suppliers (release POs), without deviation in the prescribed/Updated procedure. Develop & maintain an active database , in appropriate format, for all principals, suppliers, and sub-contractors & update fortnightly/monthly. Continuous Vendor development to ensure MIN. 2-3 alternate suppliers for every Product & range. Standardize stock & fast-moving items (in terms of both price & Quantity) & establish Min. stock & ordering levels, through periodic reports. Provide prompt updates to all Sales & Logistics , through a tracking sheet for all orders to Principals updated every week. Recommend/Organize economic & appropriate transportation & segment transporters geographically for faster & efficient services in consultation with Production & Customer Check & Process Supplier/contractor bills, and invoices & forward them to Accounts for payment, with cash flow planning. Maintain & monitor a register with details of all POs raised, month-wise with basic PO data, and pricing trends & ensuring all POs are at the best possible price & terms Submit fortnightly details of Payments due for Suppliers & hence budget/project Cash flow for the month. Assist Admin in maintaining the availability of all office requisites & services e.g. stationery, Furniture, PC, phone/cell related, AMC, etc. through appropriate suppliers. Negotiate with Supplier/Principals as needed, to meet the customer/Co. expectations. Incorporate max. Discount based on quantity values & other Terms, particularly delivery. For sub-contractors, use an estimation sheet to consider all costing aspects to account for them correctly after getting comparative & eligible quotes. After getting the order, execute as planned & budgeted & compare the estimate with the actual and Send clear details of Costing & other terms to Sales/Br/Reg heads. Record all mismatches & analyse for reasons & deviations.ns & deviations.