Senior Program Associate - Admin

Job Description

Plan and coordinate administrative procedures and systems and devise ways to streamline processes Ensure the smooth and adequate flow of information within the company to facilitate other business operations Responsible for day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment (Printers, papers, workstations, stationary, water dispenser, Tea), purchasing office supplies, furniture, and office equipment for staff. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Identify vendors and manage contracts across multiple cities where CEGIS operates Conduct regular monitor checks for the housekeeping staff Support managers and employees through a variety of tasks related to organization and communication. Effective management of all activities related to travel, stay, and logistics to ensure all arrangements needs are met at the least cost. Overseeing the logistics and administration requirements of CEGIS State Teams Planning, scheduling, and facilitating office events, including meetings, conferences, interviews, orientations, workshops, seminars, and training sessions. (in-person virtual) Maintain log registers and a contact diary at the central and state level People and Culture and Finance Operations Support Pre-joining support for new joiners like -- relocation accommodation/travel arrangements Planning coordination of On-boarding and orientation of new joiners with internal teams and managing exit formalities New office space set up/coordination with vendors and internal teams Day-to-day management of operational issues related to IT/admin/logistic Internal coordination with teams for meetings/ review Check all the expense bills raised by employees Desired Skills 5-9 years of experience in relevant work experience Bachelors degree in business administration, management, or a related Exceptional time, task, and resource management skills Strong problem solving, critical thinking, and verbal and written communication skills. Proficiency with computers, especially MS Office Ability to plan for and keep track of multiple projects and deadlines Familiarity with budget planning and enforcement, human resources, and customer service procedures Proficient in MS Office Location and Compensation The ideal candidate can be based out of Bangalore and should be willing to travel, when needed. Remuneration will be competitive with Indian philanthropy and social sector pay scales and will depend on the candidates experience levels. Note: CEGIS has zero tolerance to sexual harassment. We therefore expect each applicant to self-declare related to the same. CEGIS could, if required, initiate a prevention of sexual harassment-based background verification. If an applicant is reported of misconduct, appropriate action that may include employment termination would be taken. Please Click the link for self declaration. Pre-reads for the application process: Concept note on CEGIS A glimpse into life at CEGIS - CEGIS Retreat 2024 CEGIS Snapshot 2023-24 Podcast episodes with one each on education and healthcare in India. You are also encouraged to read more of s work here and through his book Accelerating Indias Development: A State-Led Roadmap for Indias Development