Senior Finance Associate

Job Description

QUALIFICATIONS: • Bachelor’s degree in accounting, Finance, or related field. • Proven experience in accounts payable or a similar role. • Strong understanding of accounting principles and accounts payable processes. • Excellent attention to detail and accuracy. • Strong organizational and time management skills. • Effective communication and interpersonal skills. • Ability to work independently and as part of a team. • Analytical and problem-solving abilities. • Strong knowledge of MS Excel JOB SUMMARY: 1. Contract Management: • Develop, review, and manage vendor contracts, ensuring compliance with legal and regulatory requirements • Monitor contract expiration dates and initiate renewal processes as needed. • Maintain accurate and organized accounts payable records and documentation. • Review contracts and agreements for payment terms and schedules. 2. Cost Control: • Monitor and manage vendor-related expenses, ensuring cost-effectiveness and budget compliance. • Identify opportunities for cost savings and process improvements. 3. Forecasting and Analysis: • Collaborate with the finance team to develop and maintain vendor payment forecasts. • Analyze spending patterns and provide insights to support budgeting and financial planning • Identify opportunities for cost savings and process improvements. • Create a detailed forecast document, listing expected payment dates and amounts for each vendor. • Use spreadsheet software or financial planning tools to organize and calculate the forecast. 4. System Management: • Utilize accounting software and other tools for efficient accounts payable processing. • Assist in the implementation and optimization of accounts payable systems and procedures. 5. Reconciliation and Reporting: • Perform monthly reconciliation of accounts payable sub-ledger to the general ledger. • Prepare and maintain accounts payable reports, including aging analysis. • Assist in month-end and year-end closing processes. • Maintain comprehensive records of vendor contracts, communications, and performance evaluations. • Prepare regular reports for senior management on vendor performance, contract status, and cost savings. • Prepare and distribute regular reports on forecasted vendor payments to relevant stakeholders. • Include explanations for any significant deviations from the forecast. 6. Invoice Scheduling: • List all outstanding invoices and their due dates. • Prioritize payments based on due dates, payment terms, and strategic importance. 7. Monitoring and Adjustment: • Regularly review and update the forecast to reflect actual payments and any changes in vendor relationships or payment terms. • Adjust the forecast based on changes in business operations, procurement needs, or financial conditions Show more Show less