Senior Executive - Compliance

Job Description

Position Title: Executive - Compliance Department: Compliance Location: Gujarat Employment Type: Full-Time Company Overview : CLR Facility Services Private Limited is a leading provider of integrated facility management, contract staffing, and HR solutions. With a workforce exceeding 13,000 employees, CLR is committed to delivering high-quality services across India. The company holds ISO 9001:2015 and OHSAS 18001:2007 certifications, reflecting its dedication to quality management and occupational health and safety. Job Summary : The Compliance Officer will be responsible for ensuring adherence to Indian labour laws and client-specific compliance requirements. This role involves managing client audit processes, maintaining regulatory compliance, overseeing document management, and coordinating with internal and external stakeholders to uphold statutory obligations. Key Responsibilities 1. Client Compliance Review and understand client audit checklists to ensure all requirements are met within stipulated timelines. Gather, verify, and organize necessary compliance documents for client audits. Upload compliance documents on client portals, ensuring they meet Indian labor law requirements and client standards. Address client queries and provide clarifications regarding uploaded documents. 2. Regulatory Compliance Ensure strict adherence to applicable Indian labor laws, including but not limited to: o Payment of Wages Act o Employees’ Provident Funds and Miscellaneous Provisions Act o Employees’ State Insurance Act o Contract Labour (Regulation and Abolition) Act o Minimum Wages Act o Shops and Establishments Act Regularly monitor regulatory updates and implement changes in compliance practices. 3. Portal and Document Management Ensure all compliance documents are correctly uploaded, categorized, and stored on client portals. Regularly update uploaded documents to reflect renewals, statutory filings, and regulatory updates. Track document submissions to ensure adherence to client timelines and requirements. 4. Timeline Management Manage and track all deadlines for compliance filings, document uploads, and license renewals. Maintain a compliance calendar to streamline timelines and reporting for both internal and client needs. 5. Auditing and Monitoring Conduct internal audits to verify compliance with client requirements and statutory obligations. Identify process gaps, recommend corrective actions, and monitor their implementation. 6. Incident Management Investigate and resolve compliance-related issues, ensuring accurate documentation of resolutions. Report incidents to senior management and suggest corrective measures to prevent recurrence. 7. Reporting and Coordination Prepare and submit regular compliance reports to clients, statutory bodies, and management. Liaise with statutory authorities, external consultants, and client representatives to address compliance queries or concerns. Qualifications and Skills : Education: Bachelor's degree in Law, Business Administration, or a related field. Experience: Minimum of 2 years in labour law compliance, client portal management, or statutory audits. Knowledge: In-depth understanding of Indian labour laws and compliance documentation requirements. Skills: o Excellent organizational and time-management abilities. o Strong attention to detail and accuracy. o Effective communication and interpersonal skills for client interactions. o Proficiency in MS Office and MS Excel.