Senior Conference Producer

Job title : Senior Conference Producer

Industry : Lifesciences, Conferences

Objective : To write and produce a commercially viable conference programme

Employment Type : Full Time, Permanent

Education : Graduate

Experience : Minimum 5 years in B2B conference production or the lifesciences industry

Working days : Monday – Friday (Sat & Sun fixed off)

Shift timings : 12-9pm

Location : Mumbai (On site)

Website : www.ttlifesciences.com

Introduction to the company

Since 2016, the TT LifeSciences has been committed to delivering excellent educational events, conferences and meetings to tightly targeted audiences in highly regulated industries. At that time, most of the educational forums provided for specialized industries were general and colourless. They were designed to have broad appeal to companies operating in vastly different sectors. In trying to address the needs of too many people, they actually addressed none.

TT LifeSciences set out to do things differently. We are client-centred and carefully curate a programme designed for our clients’ needs. The result? Educational events that are tailored to the professionals who attend and provide a space for real growth. We are proud to have grown to a global operation, with headquarters in both the UK and Asia. We serve some of the biggest healthcare names in the world, like Merit Medical, Getinge Group and Occlutech.

We have hosted over 100+ interactive and informative medical device conferences, bringing together professionals in niche markets who share similar concerns and challenges to learn, inspire and innovate.

Perks & Benefits

• Work life balance

• Rewards & Recognitions programs

• Performance-based commission structure offers earnings between INR 70k and INR 1 Lac.

• Employees completing three years receive loyalty bonuses ranging INR 1 Lac to INR 5 Lacs.

• Professional development and career advancement opportunities are actively encouraged.

• Health coverage includes medical insurance worth INR 2 Lacs.

• Opportunity to attend global conferences across Berlin, Germany, the USA, and Europe.

• Managers are entitled to annual bonuses of up to INR 5 Lacs based on performance.

• Additional benefits include paid holidays, festive leaves, and team gatherings.

• Comprehensive perks such as Provident Funds, health insurance, and meal vouchers are provided.

• Sick leave and relocation assistance are also part of the employee support program.

Job Role and Responsibilities:

Conference producers at TT Lifesciences will meet the needs of our target markets and therefore generate revenue and profit. To undertake focused research, write compelling conference programmes and associated copy, recruit speakers, run the conference and to assume ownership for the end-to-end process of running a successful conference.

• Gain a high-level understanding of any given market.

• Research potential conference ideas and record competitive events.

• Research and analyse the feasibility of developing potential conference topics into

commercially viable events.

• Identify the target audience for a given conference idea and the most marketable angle on this topic.

• Write content, marketable conference programmes based on research.

• Research potential topics to be address in the conference agenda through secondary

research.

• Determine the validity of proposed topic, sub-themes, timing and location and validate the potential subjects through telephone research.

• Identify, approach and confirm suitable speakers for the conferences.

• Schedule and lead calls with C-level executives to join as speakers and finalizing their

presentation subjects.

• Negotiate, draft and manage speaker agreements with authors, thought leaders and

industry experts.

• Identify influential trade associations and other possible partners and develop

relationships.

• Liaising with speakers throughout the conference production cycle to ensure constant communication and avoid speaker dropouts.

• Negotiate speakers’ expenses where necessary.

• Ensure speakers are briefed on the required content of their presentation.

• Connect with speakers and attendees post the conference to take their feedback and

document it for the next annual meeting.

• Collaborate with sales, marketing, operations and other business units to ensure alignment with event strategy and delivery.

• Oversee design of the conference brochure ensuring key selling points are emphasised.

• Take a strategic view of the positioning of the conference.

• Manage workload and multitask to hit deadlines.

Core Competencies

• You have a pro-active, positive and ‘can do’ attitude

• You are fun, ambitious and a learner.

• You are fluent in English (written & verbal)

• Great communicator, with good listening skills and comfortable on the phone

• Multi-task through highly effective organizational skills

• Target orientated

• Team worker

• A professional, calm, courteous and friendly manner

• Evidence of creative problem-solving capability and an optimistic growth mindset

Job Type: Full-time

Pay: Up to ₹1,000,000.00 per year

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Conference production: 2 years (Required)

Language:

• English (Required)

Location:

• Mumbai Suburban, Maharashtra (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person