Senior Associate - Accounts Payables (Finance)

Job Description

Job Purpose Processing and accounting transactions relating to vendor bills such as contractual and recurring payments, regular procurement of material and services supplier bills, e-commerce bills etc. preparation of vendor statements, dealing with other sections for ensuring timely payments, preparation of schedules, audit handling, accounting of various internal accounting activities in SAP FICO & MM to ensure accurate accounting as per Finance department processes. Job Outline The incumbent will be primarily responsible for Receipt of vendor payment documents from various departments, verification of the same, updating of bill register and accounting of transaction in SAP. Ensuring the accrual of expenses wherever required and reversal of the same Ensuring compliance with the purchase policy and financial processes of the school. Ensuring compliance with tax withholding and proper bifurcation of expenses in to opex and capex. Ensuring checking of vendor master data and vendor master creation & management Review of vendor accounts and reconciliation on periodic basis. Clearing of vendor accounts Communication with departments, vendors relating to status of vendor transaction processing Ensure the bills are paid as per the payment due dates Preparation of payment registers for payment processing Fixed asset accounting, depreciation, capitalization, and capital work in progress Preparation and presentation of all AP related schedules like, payables, advances, GRIR, prepaid, accrual etc Handling Statutory and Internal audit queries and ensuring that audit is completed with zero observations Ensure that asset records are updated properly at the time of processing asset related vendor bills and generate the asset codes Verification of sale of asset transactions, coordinate with departments, and ensure that timely retirement of assets in SAP Job Specification Knowledge: Qualification B.com and M.Com/MBA Finance Skills: Technical MS Office, SAP Behavioural Good communication skills, learning ability and tech savy Experience: 4 -7 Years Job Interface/Relationships: Internal Coordinate with various depts. to for invoice submissions, expense accruals and solve their quires and ensure better services from Finance dept External Coordinate with Treasury and Commercial Teams to ensure timely payments Coordination with internal and statutory auditors and vendors when required S.N Key Responsibilities and % Time Spent Receipt of vendor payment documents from various departments, verification of the same, updating of bill register and accounting of transaction in SAP. Ensuring the accrual of expenses wherever required and reversal of the same Ensuring compliance with the purchase policy and financial processes of the school. Ensuring compliance with tax withholding and proper bifurcation of expenses in to opex and capex - 30% Review of vendor accounts and reconciliation on periodic basis. Clearing of vendor accounts Communication with departments, vendors relating to status of vendor transaction processing Ensure the bills are paid as per the payment due dates Preparation of payment registers for payment processing - 20% Preparation and presentation of all AP related schedules like, payables, advances, GRIR, prepaid, accrual etc Handling Statutory and Internal audit queries and ensuring that audit is completed with zero observations - 20% Ensuring accurate accounting of bills, adherence to processes & policies of the School - 20% Any other activity as per the business requirement - 10% KRA - Maintain Books of accounts KPI - Maintain Error free book of accounts. Follow accounting standards Measure - Correctness of Books of Accounts Weightage 80% KRA - Verification of asset records and Capitalization KPI - Ensure that asset records are created with all required fields etc. and timely capitalization of project expenditures Measure - Accuracy of records Meeting timelines Weightage - 10% KRA - Audit KPI - Ensure that details are provided on a timely to internal and statutory auditors Measure - Error free audit Weightage - 10% Show more Show less