Senior Administrative Assistant (Finance)

We are seeking a highly organised, detail-oriented Virtual Administrative & Operations Assistant to provide comprehensive administrative, reporting, and executive support across multiple UK-based businesses.

The successful candidate will work closely with the Director on a day-to-day basis, supporting schools finance reporting, general administrative tasks, research, and light social media content support.

This is a long-term, full-time position requiring excellent English communication skills, strong spreadsheet proficiency, a proactive attitude, and the ability to learn new processes quickly.

A. Schools Finance Reporting (Core Function)

• Prepare monthly and termly school financial reports (training provided).
• Work confidently with spreadsheets, including formulas, reconciliations, and data validation.
• Enter, clean, and organise financial data accurately.
• Assist in preparing budget monitoring documents and other school finance templates.
• Meet reporting deadlines, with workload increasing during the first two weeks of each month.
• Maintain organised folders and records for each client.

B. Homecare Agency Administrative Tasks

• Assist with internal documentation, forms, and templates.
• Maintain and update spreadsheets, compliance trackers, and scheduling data.
• Prepare reports, summaries, and internal checklists as directed.
• Manage data entry and records related to homecare operations.

C. Social Media Support (Light Duties)

• Assist in preparing simple content for social media platforms (templates and guidance provided).
• Maintain a basic posting schedule, if required.

Skills & Competencies Required

Technical Skills

• Advanced spreadsheet skills (Excel) essential.
• A comprehensive understanding of accounts is essential, with the ability to manage budgets, monitor expenditure, and ensure accurate financial reporting.
• Strong computer literacy across Office or Google Workspace tools.
• Ability to prepare clear and polished documents, reports, and summaries.
• Familiarity with basic social media platforms is an advantage.

Professional Skills

• Excellent written and spoken English.
• Strong organisational and time-management skills.
• Ability to handle sensitive information with confidentiality.
• High accuracy and a strong eye for detail, especially when working with numbers.
• Proactive, reliable, and able to work with minimal supervision.
• Quick learner capable of understanding new systems and processes.

Shift Time : UK Shift

1.00 to 1030 pm IST in summer and 2.00 to 1130 pm IST in Winters.

Job Types: Full-time, Permanent

Pay: ₹420,000.00 - ₹480,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Do you have advance level proficiency in MS Excel ? (Yes / NO)

Experience:

• Administrative support in Finannce Department : 2 years (Preferred)
• Advance level of MS Excel: 2 years (Preferred)

Work Location: In person