Senior Administration Officer

Job Description

Job Description for Sr. Manager General Administration Responsible for General Administration pertaining to Employee Services function and he may lead a team of contract professionals to complete the administrative duties. The candidate should have an excellent communication and organizational skills. The following are the Job Description of the General Administration in HR Employee Services. Generalist Role The candidate will be well versed in strategic thinking of the administrative function and will be able to discover new ideas to do the job efficiently. The candidate should quickly learn the departmental internal procedures and policies and to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. The candidate will be able to move on to the next level and bring more employee experience in the department. Food & Beverage Operations DICV has four dining halls inside the plant to cater for 5000 employees to have their food as per the schedule. The candidates will be responsible for the following : Handling shift operations of Dining Halls. Closely work with caterer and ensure on time start of canteen services in all the shifts (Breakfast, Lunch, Arrival tiffin, Dinner & takeaway snacks). Shop floor tea services in all shop floors / offices (90 locations). Addressing employees grievances related to food and beverage issues at canteen & shop floor for unionized employees. Handling VIP Dining Hall operations & F&B events at DICV. Should have the knowledge in HACAP Principles and Guidelines. Should have well versed knowledge in FSSI Standards and ISO 14001 Documenting & Handling OHSAS & EMS audit and its observation closing. Kitchen equipment – Monitoring of the AMC team and ensure PM activities are done as per DICV plan Transport Complete operations of DICVs’ Employees Transport Fleet Buses, Tempos and Cars for Management staffs. Incumbent should have the prior experience in handing Employees Transportation for managing the entire fleet on the ground staffs. Candidates should have the knowledge in Expat Car / Spot car management skills. Able to arrive shift schedules by closely work with respective functions. Annual Budget planning and tracking of expenses with respect to the complete transport fleet operations. Prepare and submit the Maintenance report for the vehicles owned by DICV and hired vehicles. Should have the knowledge in applying Work permit / FC of the company owned vehicles. Able to bring new thoughts for reducing the operating cost from the overall budget. Travel Desk / General Administration Candidate should competent to handle ticketing, country’s specific checklist for applying visa and also immigration process for the countries. Closely work with Travel agency and Global Travel Management. Responsible for drafting the policy for Travel Management. Generate ideas to bring down cost by way of tying up an agreement with Airlines etc. Other Key Responsibilities in General Administration Consolidate the overall requirement of Printing and General Stationary for entire organisation. Also it includes floating of RFQ / Scope / and support for release of PO. Extend all General Administrative support for Regional / Area offices in PAN India. Handle Companies Guest Houses in Major Metro Cities. Employees’ Uniform for the entire organization. Monitor costs and expenses to assist in budget preparation. Oversee facilities services, maintenance activities and tradespersons Organize and supervise other office activities (recycling, renovations, event planning etc.) Ensure operations adhere to policies and regulations Keep abreast with all organizational changes and business developments Requirements and skills MA / MBA in business administration or relative field Proficient in MS Office. Conceptualize the ideas and bring it to the presentation in MS Power Point for management presentation. Proven experience as administration manager In-depth understanding of office management procedures and departmental and legal policies Familiarity with financial and facilities management principles An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills.