Senior Accounts Manager

Mendu Group of Companies

Position Overview

The Senior Accounts Executive / Assistant Manager – Accounts is responsible for overseeing end-to-end accounting operations, statutory compliance, financial reporting, payroll management, vendor/customer accounting, and audit preparedness. The role ensures strong financial governance, accuracy in reporting, and smooth financial operations across the organization.

Key Responsibilities

1. Financial Accounting & Reporting

• Maintain accurate books of accounts including ledgers, journal entries, and supporting records.
• Prepare monthly Profit & Loss Statement, Balance Sheet, and Cash Flow statements.
• Complete month-end closing within defined timelines.
• Prepare and submit monthly MIS reports to management.

2. Statutory Compliance Management (GST, TDS, PF, ESI, PT)

• Ensure timely and accurate filing of GST returns (GSTR-1, 3B, annual).
• Manage TDS deduction, payments, and quarterly filing.
• Handle PF, ESI, and Professional Tax compliances as per statutory timelines.
• Maintain proper records, challans, and statutory documentation.
• Ensure zero penalties due to errors or delays.

3. Accounts Payable & Accounts Receivable

• Process vendor invoices, match with PO/GRN, and manage approval workflow.
• Ensure timely vendor payments as per agreed credit terms.
• Raise client invoices and follow up for payment collections.
• Conduct monthly vendor and customer reconciliations.
• Monitor receivable ageing and support collection efforts.

4. Payroll Processing & Employee Payments

• Manage monthly payroll processing for employees and consultants.
• Validate attendance, overtime, deductions, incentives, and reimbursements.
• Prepare salary registers, statutory deductions, and payout files.
• Handle Full & Final (F&F) settlements within timelines.

5. Inventory & Stores Accounting

• Work closely with stores to capture material inward/outward transactions.
• Prepare consumption reports and monthly inventory MIS.
• Track variances and coordinate stock audits.
• Address discrepancies with concerned departments.

6. Banking, Payments & Reconciliations

• Manage daily banking operations including vendor payments, RTGS/NEFT, cheque handling.
• Prepare weekly fund flow statements.
• Conduct bank reconciliation statements (BRS) on a weekly basis.
• Ensure accuracy in financial documentation related to bank operations.

7. Audit Coordination (Internal, Statutory & Tax)

• Prepare audit schedules and required documentation.
• Coordinate with statutory auditors, internal auditors, and tax consultants.
• Ensure timely response and closure of audit queries.
• Support preparation for year-end financial audits and tax audits.

8. Process Improvement & Automation

• Identify gaps in financial processes and recommend improvements.
• Support automation initiatives in Tally, Zoho, or other financial tools.
• Implement process efficiencies to reduce manual work and improve accuracy.

9. Documentation & Record Management

• Maintain organized documentation for financial and statutory purposes.
• Handle vendor files, agreements, POs, invoices, receipts, challans, and audit papers.
• Ensure proper digital and physical filing for quick retrieval.

Skills & Competencies

• Strong knowledge of accounting principles and statutory compliance.
• Expertise in GST, TDS, PF, ESI, PT filings.
• Proficiency in Tally ERP, MS Excel, and accounting applications.
• Good understanding of AP/AR processes and payroll management.
• Strong analytical skills with attention to detail.
• Ability to work with cross-functional teams.
• Excellent communication and documentation skills.

Educational & Professional Requirements

• B.Com / M.Com / MBA (Finance) or equivalent qualification.
• 5–10 years of experience in accounting, taxation, payroll, and financial operations.
• Experience in telecom/infra/engineering sector preferred.
• Exposure to audit processes and compliance frameworks.

Performance Measurement (Aligned to KRA/KPI)

• Month-end closing accuracy and timeliness.
• On-time statutory filings and zero non-compliance penalties.
• Vendor invoice processing TAT & AR collections.
• Payroll accuracy and timelines.
• Audit readiness and query resolution.
• Process improvement contributions.
• Coordination with stores, HR, commercial & operations teams.