Job Description

Managing calendar and coordinating with internal and external stakeholders to schedule internal and client meetings for senior management. Taking minutes of meeting and circulating it with the attendees, follow up on the action points. Travel Management and Vendor Management- Coordinating and managing the travel schedule, handling Visa processing, Flight booking, scheduling his itinerary, Hotel booking, Cab booking and keeping a check on the visa expiration, Passport renewals, arranging forex. Managing relations with vendors and service providers for the supporting business unit operational needs. . CIRA(Customer centric Independence risk assessment) process Planning, scheduling, and monitoring internal audit meetings and to ensure the minutes are uploaded on the SharePoint and shared it with the senior management on a timely basis. Preparing BU updates to be posted (internal social networking website) Coordinating with HR is setting up Promotion Assessments, A2FS meetings, Interviews and new joiner’s meetings. Raising international and domestic travel reimbursements and coordinating with Finance department. Collating data from the managers and preparing MIS reports Coordination in complete arrangement for video conferences and client meetings. Taking care of in house get- togethers and organizing lunch meeting. Sending out new year and Diwali greeting to clients. • Provide complete secretarial support in terms of record management and independent handling of routine correspondence. Organizing offsite leadership meetings and conferences for the senior management. Managing CEO’s office and coordinating with global leadership team for data manegement. Organizing video conference at a global level for the senior management.