Secretary

Below is a summary of the key responsibilities and scope of work handled by the Department Secretary:

• Billing Processes:

  Preparation, verification, and coordination for all departmental both internal and external billing activities.

• Vendor Management:

  Maintaining vendor records, assisting in onboarding, renewals, and ensuring timely follow-ups for payments and documentation.

• Contracts Management:

  Support in the drafting, review, renewal, execution, and filing of contracts.

• BOH Administration:

  Overseeing back-of-house (BOH) administrative duties including document control, communication management, and logistical coordination.

• SAP Handling:

  Processing requisitions, payments, tracking, and coordinating with the finance and contracts teams for approvals and payments.

• MIS & Tracker Maintenance:

  Preparing, updating, and circulating various MIS reports and trackers to monitor departmental progress and deliverables.

• Cross-Department Coordination:

  Liaising with internal departments such as Finance, HR, Hotel Ops and Procurement for documentation, payment processing, and administrative requirements.

• External Coordination:

  Following up with Architects, Consultants, and other external stakeholders on project-related documentation, submissions, and approvals.

• HRMS & Administrative Support:

  Managing HRMS updates for the department and assisting team members with administrative tasks as required.

Role & responsibilities:

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Preferred candidate profile:

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