Secretary / Executive Assistant

Job Description

Job Title: Personal Assistant (Business & Operations) Location: [Insert Location] Type: Full-Time Reports To: [Your Name/Title] Role Summary: We are seeking a dynamic and resourceful Personal Assistant to support a range of business and operational tasks. The ideal candidate will act as the right hand of the business owner—handling property scouting, coordinating business plans, managing external communications, and overseeing multiple business activities. Key Responsibilities: 1. Real Estate Scouting: • Visit and evaluate potential real estate properties based on given criteria. • Coordinate with brokers, agents, and property owners. • Capture detailed reports, photos, and cost estimates. 2. Business Planning Support: • Serve as the initial point of contact for business inquiries and proposals. • Assist in drafting and reviewing business plans, pitches, and presentations. • Conduct preliminary market research and competitor analysis. 3. Representation & Coordination: • Meet clients, vendors, and partners on behalf of the owner. • Handle on-ground execution of meetings and negotiations. • Report back with minutes, updates, and action items. 4. Multi-Business Management: • Monitor and support day-to-day activities across various business ventures. • Ensure smooth communication and coordination between different teams. • Track timelines, deliverables, and operational tasks. Requirements: • Strong communication and interpersonal skills. • Ability to travel frequently and work independently. • Prior experience in real estate, business coordination, or executive assistance is a plus. • Proficient in Microsoft Office / Google Workspace. • Fluent in English and [any regional language if applicable]. Preferred Qualities: • High level of discretion and professionalism. • Proactive, organized, and result-oriented. • Problem-solving mindset and ability to multitask.