Secretary / Executive Assistant

Job Title: Executive Assistant Location: Saket Reports To: CEO/Director/Manager Job Overview: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to senior leadership. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations of the executive office. The ideal candidate should demonstrate strong communication skills, discretion, and the ability to multitask in a fast-paced environment. Key Responsibilities: ● Manage executive’s calendar, schedule appointments, and coordinate meetings. ● Draft, review, and manage correspondence, reports, and presentations. ● Arrange domestic and international travel, including flights, accommodations, and itineraries. ● Maintain and organize confidential files, documents, and records. ● Act as the primary point of contact between the executive and internal/external stakeholders. ● Prepare meeting agendas, take minutes, and follow up on action items. ● Support project management activities and ensure deadlines are met. ● Handle expense reports, budgets, and reimbursements. ● Anticipate the executive’s needs and provide proactive administrative support. ● Perform other tasks as required to ensure the efficiency of executive operations. Qualifications & Skills: ● Bachelor’s degree in Business Administration, Management, or related field (preferred). ● Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or similar role. ● Excellent organizational and time management skills. ● Strong written and verbal communication abilities. ● Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. ● Ability to maintain confidentiality and handle sensitive information with discretion. ● Strong problem-solving skills and attention to detail. ● Ability to work independently and manage multiple priorities simultaneously. Key Competencies: ● Professionalism and discretion ● Strong interpersonal skills ● Adaptability and flexibility ● Critical thinking and problem-solving ● Proactive and resourceful approach