Job Description

Job Title: Secretarial Assistant to Leadership Team Experience: 10-20 years Salary : Up to 50k ctc Location: Pune, Shivaji Nagar Employment Type: Full-Time Gender Preference: Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills , exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions . This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience: 10-20 years in an executive assistant, administrative, or similar role. Education: Bachelor's degree in Business Administration, Communications, or a related field (preferred) Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships . Competitive compensation and career growth opportunities . If you meet the above requirements and are eager to take on a challenging yet rewarding role , we encourage you to apply! Please share CVs at - aaryap@gttfoundation.org 7758946909