SAP Admin Coordinator

Job Description

This role will play a critical part in managing the success of EV infrastructure deployment by building out and tracking projects, submitting largescale service and equipment orders, and ensuring accurate financial reporting in SAP. This is an exciting opportunity to work with a multi-functional team of highly motivated professionals and to make a quantifiable impact daily. You will engage with the US bp Pulse network development, execution and finance teams daily, helping them to deliver plans and meet shared goals! Shift Timing: 7:00pm to 4am IST Role Responsibilities: Purchase Requisitions (PR) Review approved vendor proposals and determine the following required data: BP SAP Project Number Project WBS Element Vendor Number Material Group Code Plant, Purchasing Organization, Purchasing Group Project WBS Element Site, Ship to Address and Contact Data Determine if tax is applicable Enter data into SAP to create purchase requisitions based on vendor proposal and submit for processing by GBS team Purchase Orders (PO) Monitor PR Status and verify PO matches PR including tax indicators Invoices/Goods Receipts (GR) Upon receipt of approved invoices, verify invoice, enter Goods Receipt in SAP, and submit invoice to BP Accenture Monitor GR/IR balance for vendors to ensure invoices have been processed in a timely fashion by Accenture Remediate as required and resolve invoices in the PIT as notified by GBS. Vendor Change Orders Enter all change orders in Change Order Tracker for each project/GC contract for reporting. PAF s Develop PAF and submit for approval. Monitor GBS processing of PAF and submit supplemental PAF s as required Project Financial Close-Out Submit financial close-out package to Fixed Assets. This includes: Verifying receipt of all invoices Verifying all invoices are posted Closing all PO s assigned to the project Preparing cost report for project Developing asset costs and descriptions Identifying assets to be removed upon replacement Financial Reporting Prepare monthly PM project controls report that includes budget versus actual, LE, Accrual and monthly forecast. Submit monthly CAPEX and REVEX accruals to BP for contractor managed projects Prepare initial budget estimate for new projects to be reviewed by BP. Prepare ad hoc reports as requested by contractor PM s and BP Asset Management. Experience Qualification: Proven years of experience of at least 5 to 10 years Professional degree, certification or equivalent experience Proficiency in SAP systems including SAP PR4 Understanding of end-to-end P2P process and financial reporting Knowledge of process improvement scoping, planning, and delivering / Knowledge of data management systems and frameworks Experience of applying commercial/cost awareness Experience of systematic analysis of root causes of inefficiencies in business process