Quantity Surveyor (QS), Tendering & Billing Manager

Company Description

Ambient Spaces, established in 2017, is a nationally recognized organization specializing in creating smart spaces that optimize space utilization. The company offers end-to-end solutions, including Turnkey Solutions, Furniture Design, Post Project Management, and Design Coordination. Ambient Spaces has expertise in various sectors, including workspaces, residences, retail, and hospitality, and is an ISO 9001:2015 certified organization.

Role Description

Quantity Surveyor (QS), Tendering & Billing Engineer

Key Responsibilities

1. Quantity Surveying & Cost Estimation

• Prepare detailed quantity take-offs and BOQs based on drawings, specifications, and site conditions.
• Conduct rate analysis and cost estimation for materials, labor, and subcontracted works.
• Maintain updated cost data, market rates, and material price lists.
• Support the design and project teams with budgetary estimates during the pre-construction stage.

2. Tendering & Bidding

• Review tender documents, drawings, and specifications to identify scope and requirements.
• Prepare, review, and submit tenders, bids, and proposals in coordination with management.
• Liaise with vendors and subcontractors to obtain competitive quotations.
• Conduct technical and commercial evaluations to ensure compliance with tender requirements.
• Maintain records of tender clarifications, queries, and correspondence with clients and consultants.

3. Billing & Documentation

• Prepare client and subcontractor bills (RA & final bills) with proper measurement records and supporting documentation.
• Verify and certify site measurements, material consumption, and executed quantities.
• Ensure accurate and timely submission of bills in line with contract terms.
• Handle cost variations, extra item analysis, and rate justifications.
• Coordinate with the accounts and project teams for payment follow-ups and reconciliation.

4. Cost Control & Financial Reporting

• Track project costs against budgets and forecasts.
• Prepare periodic cost reports, cash flow statements, and reconciliation reports.
• Identify cost deviations and assist in corrective actions to ensure project profitability.

5. Coordination & Compliance

• Collaborate with project management, design, and procurement teams to align commercial and technical deliverables.
• Maintain proper documentation of contracts, correspondence, and tender/billing records.
• Ensure compliance with company policies, statutory regulations, and contractual obligations.

Qualifications

• Bachelor’s degree in

  Civil Engineering

  ,

  Quantity Surveying

  , or a related field.

• 3–8 years of experience

  in

  quantity surveying, tendering, and billing

  for

  interior fit-out or construction projects

  .
• Proficiency in

  BOQ preparation, cost estimation, and billing procedures

  .
• Strong understanding of

  tender documentation, rate analysis, and contract management

  .
• Skilled in

  MS Excel

  ,

  AutoCAD

  , and

  estimation/billing software

  (e.g., Candy, Primavera, or similar).
• Excellent analytical, numerical, and documentation skills.
• Strong communication and negotiation abilities for client and vendor interactions.
• Ability to multitask and meet strict project deadlines.