Purchasing Coordinator

Job Description: Purchase Coordinator

Job Summary

The Purchase Coordinator will be responsible for managing procurement activities, ensuring timely purchase order creation, supplier communication, and compliance with company policies. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively with the supply chain and procurement teams.

Key Responsibilities

Create and process purchase orders in a timely manner.

Coordinate with suppliers to ensure order accuracy and timely delivery.

Monitor purchase requisitions and verify requirements.

Track order status and update internal stakeholders accordingly.

Ensure procurement compliance with company policies and procedures.

Maintain accurate records of purchases and supplier information.

Assist in vendor evaluation and onboarding processes.

Collaborate with inventory control and warehouse teams to ensure smooth operations.

Prepare and maintain purchase-related reports for management review.

Key Performance Indicators (KPIs)

Purchase order creation accuracy

On-time purchase order completion rate

Supplier on-time delivery rate

Compliance rate with procurement policies

Cost savings achieved through negotiations

Key Result Areas (KRAs)

Efficient and accurate purchase order processing.

Strong supplier relationship management.

Procurement cost optimization.

Compliance with procurement standards and timelines.

Accurate and timely reporting of procurement activities.

Skills & Qualifications

Bachelors degree in Supply Chain Management, Business Administration, or related field.

Proficiency in procurement software and MS Office tools.

Strong communication and negotiation skills.

Attention to detail and organizational skills.

Ability to work under pressure and meet deadlines.