Purchase Manager

Job Description

Position Overview: We are seeking an experienced and detail-oriented Export Logistics Coordinator/ Executive to oversee the export documentation, regulatory compliance, logistics coordination, and payment facilitation for pharmaceutical products. This role ensures the smooth and compliant movement of goods across borders while adhering to the necessary export regulations, including temperature-sensitive products, and maximizing cost-effectiveness. Key Responsibilities: 1. Export Documentation : o Prepare and review essential export documents, including invoices, packing lists, bills of lading, Certificates of Origin (COO), Insurance Certificates, and any other required permits specific to the pharmaceutical industry. o Ensure that all documents comply with local and international health authority requirements, including those set by the WHO, FDA, and other relevant authorities. 2. Regulatory Compliance : o Monitor and ensure compliance with all applicable import/export regulations, including adherence to international guidelines and local health authority regulations. o Stay up-to-date with the latest pharmaceutical export laws, including regulations by WHO, FDA, and local health authorities for each destination country. 3. Logistics Coordination : o Coordinate the best shipping routes and methods (air, sea, land) to ensure timely and cost-effective delivery. o Negotiate freight rates and manage shipments with freight forwarders, carriers, and customs brokers. o Ensure that cold chain logistics and temperature-sensitive products are handled and transported under proper conditions. o Coordinate the arrangement of samples from suppliers and the dispatch of samples to customers as needed. 4. Submission of Documents : o Submit required export documents (e.g., bill of lading, commercial invoice, packing list, and other certificates) to banks for GR release and BRC, as well as to buyers and relevant authorities. 5. Regulatory Compliance (Customs & Trade) : o Ensure compliance with customs and foreign trade regulations in the export process. o Handle all necessary filings, permits, and certifications to ensure smooth clearance at destination countries. 6. Payment Facilitation : o Submit documents under a Letter of Credit or for bill collection to facilitate timely payment for exports. o Maintain accurate records of payment transactions and work closely with the finance department to ensure payment settlements are made promptly. 7. Claiming Incentives : o Assist in the process of claiming export incentives such as DBK (Duty Drawback) and RODTEP (Remission of Duties and Taxes on Exported Products), or other subsidies available for pharmaceutical exports. 8. Shipment Tracking : o Maintain accurate records and continuously track shipments from departure to final delivery. o Provide regular updates to customers and internal stakeholders regarding the status of shipments. o Handle any shipment-related issues or delays promptly and efficiently, ensuring proper communication with the relevant parties. Qualifications: Bachelors degree in Logistics, Supply Chain Management, International Business, or a related field. 3-5 years of experience in export logistics, preferably within the pharmaceutical or chemicals industry. In-depth knowledge of export documentation, including bills of lading, commercial invoices, packing lists, COO, and health authority certificates. Strong understanding of international trade regulations, including WHO, FDA, and local health authority guidelines. Experience working with freight forwarders, carriers, customs brokers, and handling cold chain logistics for temperature-sensitive products. Familiarity with export payment methods, including Letters of Credit and bill collection. Experience with export incentive programs such as DBK and RODTEP is a plus. Excellent organizational, negotiation, and communication skills. Proficiency in logistics software, MS Office Suite, and trade compliance systems.