Job
Description
Job Title: Purchase and Dispatch Executive
Department: Procurement & Logistics
Reports To: Procurement Manager / Logistics Manager
Location: Rudram Icon, Ahmedabad.
Job Overview:
The Purchase and Dispatch Executive will be responsible for managing all procurement processes, vendor negotiations, and material dispatch activities. This role ensures timely and cost-effective sourcing of goods, supplies, and services, while also coordinating and overseeing the dispatch of materials to various locations.
Key Responsibilities:
Procurement Management:
Vendor Sourcing and Management: Identify, evaluate, and maintain relationships with suppliers and vendors to ensure quality materials and competitive pricing.
Negotiation and Contracts: Negotiate contracts with suppliers to secure favorable terms, pricing, and delivery schedules. Ensure compliance with company policies and contractual obligations.
Purchase Order Management: Raise and manage purchase orders, ensuring timely and accurate ordering of materials and supplies.
Inventory Management: Monitor inventory levels, forecast requirements, and ensure the timely replenishment of stock to avoid shortages.
Quality Control: Verify the quality and quantity of received goods, ensuring they meet the company’s standards and specifications.
Cost Optimization: Analise procurement costs and suggest cost-saving initiatives without compromising on quality.
Supplier Evaluation: Continuously evaluate supplier performance and resolve any issues related to supply, quality, or delivery.
Dispatch Management:
Dispatch Coordination: Coordinate the timely dispatch of materials to customers, clients, or various departments within the company.
Documentation and Record-Keeping: Prepare and maintain dispatch documentation such as delivery notes, invoices, shipping details, and inventory reports.
Logistics Coordination: Work closely with logistics teams and third-party vendors to ensure that dispatched materials are delivered on time and in good condition.
Shipment Tracking: Track and monitor dispatched shipments to ensure accurate and timely delivery. Address any delays or issues promptly.
Packaging and Labelling: Oversee packaging, labelling, and handling of products to ensure compliance with safety and quality standards during dispatch.
Return Management: Manage returns and exchanges of dispatched goods, ensuring smooth coordination for defective or unsatisfactory products.
Compliance & Reporting:
Regulatory Compliance: Ensure all procurement and dispatch processes comply with legal regulations, company policies, and industry standards.
Reporting: Maintain accurate records and reports on procurement activities, vendor performance, and dispatch operations. Provide regular updates to management on key metrics, such as costs, delivery timelines, and inventory levels.
Problem-Solving: Resolve any procurement or dispatch-related issues, including delays, inventory discrepancies, or vendor-related problems.
Skills and Qualifications:
Educational Background: Graduate
Experience: Proven experience (3+ years) in procurement, vendor management, and dispatch operations.
Strong Negotiation Skills: Ability to negotiate favorable terms and conditions with suppliers and vendors.
Attention to Detail: High attention to detail in managing orders, deliveries, and documentation.
Time Management: Ability to prioritize tasks and manage multiple orders simultaneously.
Communication Skills: Strong written and verbal communication skills for effective interaction with vendors, suppliers, and internal teams.
Technical Proficiency: Familiarity with procurement software, ERP systems, and basic MS Office (Excel, Word) skills.
Problem-Solving Ability: Strong analytical skills to address procurement issues and dispatch challenges effectively.
Personal Attributes:
Strong organizational and multitasking skills.
Ability to work under pressure and meet deadlines.
Team player with the ability to collaborate with multiple departments.
Proactive and resourceful in finding solutions to procurement and dispatch challenges.
