Purchase Executive

Job Title- Purchase / Procurement Officer Location- Kolkata , West Bengal Head Office (Ambica Industries) Reporting To- Procurement Manager / Head of Supply Chain Job Summary- We are seeking a diligent and proactive Procurement Officer with at least 3 years of experience in purchase / procurement within the chemical manufacturing sector. The candidate will be responsible for sourcing raw materials, chemicals, ancillary items & services, negotiating with suppliers, ensuring timely delivery, controlling costs, maintaining quality standards, and managing inventory. The role involves close coordination with R&D, Production, Quality Assurance, Logistics, and Finance departments. Key Responsibilities: Sourcing and Supplier Management Identify, evaluate, and onboard suppliers of chemicals, raw materials, packaging materials, and other ancillary items. Maintain and continuously update supplier database; evaluate supplier performance (quality, delivery, cost). Conduct supplier audits if required; ensure compliance with safety, environmental & regulatory standards relevant to chemical industry. Negotiation & Cost Management Negotiate prices, payment terms, delivery schedules, and contracts to obtain the best terms. Monitor market trends / raw material price fluctuations; recommend cost optimization measures. Implement cost-saving initiatives through bulk purchasing, alternate materials/suppliers, process improvements, etc. Procurement Planning, Order Processing & Inventory Control Work with Production Planning to forecast material requirements. Raise purchase orders / indent requisitions; follow-up to ensure timely delivery. Maintain appropriate inventory levels to avoid stock-outs / overstocking; monitor safety stock. Coordinate with warehouse & logistics for receipt, inspection, storage, and dispatch. Quality & Compliance Ensure all procured materials meet required quality specifications; liaise with QA department for inspection and testing. Ensure procurement practices comply with internal policies, chemical safety norms, environmental regulations, and statutory requirements. Keep documentation up to date (material specs, MSDS, regulatory permits where applicable). Coordination & Reporting Collaborate with internal departments: Production, R&D, Quality, Finance. Prepare regular procurement reports: cost savings, supplier performance, delivery performance, pending orders. Assist in budget preparation & monitoring of procurement spend. Continuous Improvement Suggest and implement best practices, process improvements in procurement cycle. Use technology / procurement software tools (if available) to streamline processes. Required Qualifications & Experience Bachelor's degree in Chemistry, Chemical Engineering, Industrial Engineering, Business Administration, or Supply Chain / Logistics field. Minimum 3 years of hands‑on experience in procurement / purchasing in the chemical manufacturing industry (or a closely related process industry). Good understanding of chemical raw materials, quality parameters, chemical safety norms, handling & storage. Knowledge of regulatory requirements (e.g. MSDS, environmental norms, chemical handling & storage regulations). Experience in supplier evaluation, contract negotiation, cost control, inventory planning. Familiarity with procurement software / ERP systems. Required Skills & Competencies Strong negotiation & communication skills. Analytical mindset; ability to monitor market trends & cost‑drivers. Good decision‑making & problem‑solving capability. Organised, detail‑oriented, with good follow‑up skills. Ability to work under pressure; meet deadlines. Proficiency in MS Office (especially Excel); experience with procurement / inventory software is a plus. Team player; ability to coordinate across departments. Desirable Attributes Prior exposure to international procurement, import documentation & customs procedures. Exposure to sustainability / green procurement practices. Awareness of risk management in supply chain (supplier reliability, quality deviations, delivery delays). Salary & Benefits Competitive remuneration based on experience. Performance incentives & cost‑saving bonuses. Medical coverage, PF, other statutory benefits as per company policy. Opportunities for professional development & exposure to chemical procurement best practices.