Purchase- Billing Executive

Job Description

Purchase Department Key Responsibilities: Export Booking Data to Excel: Export and manage booking data from internal software to Excel for further analysis and reporting. Update Excel with KM, Toll & Parking Data: Regularly update Excel spreadsheets with accurate data related to kilometers traveled, toll charges, and parking expenses. Maintain Duty Slip Data: Track and maintain daily records of received and pending duty slips to ensure timely processing and booking vendor Payment. Verify PAN India Courier and Duty Slips: After receiving PAN India courier data, verify and cross-check duty slips with booking data records to ensure accuracy. Print and Verify PAN India Duty Slips: Print PAN India duty slips from Indecab Software and cross-check package kilometers, toll charges, and GST details to ensure compliance and accuracy. Email Pending Duty Slip Details: Communicate with branch offices by emailing them detailed reports of pending duty slips for further action. Follow-Up with Vendors: Maintain proactive follow-ups with vendors to ensure the timely submission of duty slips and related documents. On-Call Duty Slip Booking: Handle on-call duty slip purchase bookings in Indecab software as per vendor rate contracts, ensuring proper documentation. 9. Add Debit Note in Tally: Process and add debit notes in Tally software for any discrepancies or adjustments related to payments or services, ensuring accurate financial records. Skills & Qualifications: Proficiency in Microsoft Excel and related data management tools. Familiarity with Indecab software or similar systems used for duty slip management. Strong attention to detail and accuracy in data entry and verification. Good communication skills to follow up with vendors and branch offices. Ability to work independently and manage multiple tasks simultaneously. Basic understanding of logistics, toll, and parking processes is a plus. Education & Experience: Bachelors degree in Business Administration, Logistics, or related field (preferred). Previous experience in logistics or operations support is an advantage. Personal Attributes: Excellent organizational skills and time management. Strong problem-solving abilities and proactive attitude. Team player with the ability to work effectively with cross-functional teams.