Purchase Assistant

Role & responsibilities

Procurement

1. Verify order received from Outlets and initiate purchase order

2. Followup-with vendors for timely delivery, invoices submission, credit note etc.

Inward and Outward Processing:

1. Receive and verify all incoming materials and supplies.

2. Ensure accurate documentation and filing for inward and outward movement of goods.

3.Coordinate with vendors, suppliers, and courier services for timely dispatch and receipt of items.

Goods Receipt Note (GRN):

1. Generate and maintain GRN for all received materials.

2.Verify quantities, specifications, and condition of received goods against purchase orders.

3. Coordinate with the procurement team for any discrepancies or issues related to the GRN.

Material Transfer:

1. Handle inter-branch and inter-department material transfers.

2. Ensure accurate documentation and tracking of material movements.

3. Coordinate with the logistics team to facilitate smooth transfers between locations.

Inventory and Stock Management:

1. Assist in maintaining accurate stock records at the regional office.

2. Conduct regular physical checks of inventory and ensure reconciliation with system records.

Documentation and Record-Keeping:

1. Maintain organized and up-to-date records of all inward, outward, and transferred materials.

2. Prepare reports related to stock levels, material movements, and GRN status as needed.

Other Supporting Activities:

1. Assist with general office administration related to materials handling.

2. Support the regional office team in any additional logistics or operational tasks as required.

Preferred candidate profile

• Graduates with experience in procurement or freshers with a passion in procurement
• Age limit : 35 years
• Should be able to meet TAT
• Should be able to travel