Project Coordinator

Job Description

1. Business Engagement Support Assist the Business Engagement Manager in planning, coordinating, and performing all engagement activities. Serve as the primary point of contact for customers involved in engagements. Prepare reports, presentations, and briefing materials for meetings and engagements. Facilitate communication between business teams, external partners, and leadership. 2. Visit Event Management Plan and coordinate business visits, including executive leadership visits, vendor interactions, and client engagements. Organize agendas, itineraries, and briefing documents for visits. Ensure a smooth experience for visitors by coordinating logistics such as transport, accommodation, meeting spaces, and technical requirements. Handle the execution of town halls, workshops, and networking sessions at the business operations location. 3. Logistics Operational Coordination Oversee logistical arrangements for meetings, training sessions, and events at the site. Ensure availability of meeting rooms, audiovisual equipment, catering, and required materials. Handle procurement and vendor coordination for engagement-related requirements. Monitor and own the budget for business engagements and related logistics. 4. Customer Management Communication Act as the integrator between business operations, corporate teams, and external partners. Ensure timely communication and follow-ups related to business engagements. Support internal teams with engagement-related documentation, approvals, and compliance processes. Assist in preparing engagement dashboards, tracking partner feedback, and identifying improvement areas. 5. Process Improvement Best Practices Find opportunities to improve the efficiency of engagements, visit management, and logistical processes. Implement standard methodologies for smooth coordination between different business functions. Develop standard operating procedures (SOPs) for engagement logistics and partner interactions. Education Certifications: Bachelor s degree or equivalent experience in business administration, Operations Management, Event Management, or a related field. PMP (Project Management Professional) or event planning certification (preferred but not mandatory). Experience: 5-7 years of experience in project coordination, business engagement, corporate event management, or administrative operations. Prior experience working in a business operations environment or supporting senior business leaders. Experience in leading logistics, vendor coordination, and partner engagement. Skills Competencies: Strong coordination and interpersonal skills - ability to handle multiple engagements and logistics simultaneously. Excellent communication and interpersonal skills - ability to coordinate with senior leadership, vendors, and operational teams. Attention to detail - ability to ensure smooth execution of business engagements. Proactive problem-solving - ability to anticipate challenges and resolve them efficiently. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and event management tools. Ability to work under critical scenario and adapt to a fast-paced business environment.