Project Assistant

Job Description

The Role: Project Assistant ( TA Innovation Specialist) The Project Assistant will work closely with the Talent Acquisition Impact Lead on projects that will drive efficiency and deliver strategic impact. These will range from working on new technologies, such as AI, and enhancing current processes. Due to the nature of the role, you will be working with stakeholders across the globe. The Team: The Talent Acquisition Impact team is composed of innovation specialists, recruiters, and an Employer Branding specialist based in various global locations, bringing diverse perspectives and expertise across the entire Talent Acquisition function. We value Discovery, Integrity, and Partnership, which drive our commitment to excellence in hiring. Our collaborative environment fosters innovation and supports personal and professional growth, making us a dynamic force in the talent acquisition landscape. Responsibilities and Impact: Assist in project planning and coordination Work closely with the Talent Acquisition Impact Lead to ensure all project requirements, deadlines, and schedules are on track. Maintain comprehensive project documentation, plans, and reports. Facilitate communication between project stakeholders, including team members, clients, and vendors. Help in managing project resources, ensuring that all necessary materials are available and properly allocated. Organize and coordinate project meetings, including preparing agendas and documenting minutes. Assist in identifying project risks and issues, and work towards finding solutions. Basic Required Qualifications: Bachelors degree in Management or Business Administration. Good experience in Project Management is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Project Management softwares, such as Smartsheets or a similar tool. Familiarity with project management methodologies, such as Agile, Scrum, or Waterfall. Excellent communication skills, both written and verbal. Additional Preferred Qualifications: Experience with data analysis tools such as Tableau or Power BI. Strong organizational skills and the ability to manage multiple tasks simultaneously. Experience working or at least have a great understanding of Talent Acquisition or HR function, recruitment processes and HR practices. Certifications in project management such as CAPM (Certified Associate in Project Management) or PMP (Project Management Professional) are a plus. Grade Level (for internal use): 08