Job Description

Role description: The Project Assistant performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress. Role accountabilities: Have knowledge and understanding of Oracle ERP and the Arcadis Way of Project Management. Support the collation of project planning information to enable effective set up of projects in the ERP (including confirming contract value, contract type, rates, pay terms, address details, taxing criteria, etc). Consult with the Project Manager and Project Finance when contract documentation is not provided to fully document requirements and provide a suitable audit trail. Review and update the Oracle workplan as needed with direction of the Project Manager to ensure resources and dates/ durations of tasks are correct. Review cash flow management that debts have been paid and invoices have been requested in a timely fashion and in accordance with the contract and project status. Raise purchase requisitions and attach the supporting documents to PO (Purchase Order) creation. Ensure agreements are in place for suppliers/ sub-contractors can be used and manage PO spend on the projects. Monitor working capital for projects in weekly/ monthly Project Manager meetings. Reviewing WIP and liaising with Project Finance to provide insight and commentary to project controller to support with working capital reviews to drive lower DRO. Highlighting and escalating to Project Finance any risks to WIP or expected delays to the billing schedule, at the project level expected changes Review project financial performance, including cost and revenue with the Project Manager including preparation of data for progress reporting. Liaise with Project Finance to provide insight/intervention to support performance. Qualifications & Experience: 0-2 years related experience in any administrative or project support background. Relevant work experience in project management and finance activities. Proficient in written and verbal English is mandatory. Experience in Oracle systems is preferred. Proficient in Microsoft applications is required (Excel, Outlook, and Word) Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.