Project Administrator

Job Description

Grade IResponsible for assisting the retail asset management team with a variety of activities relating to the ongoing retail asset portfolio identification and development of advantaged locations in a given area using basic commercial and technical knowledge in order to assist in developing a competitively advantaged retail network. . Entity: Customers & Products Retail Group As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. bp s customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India . This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC. About the Role Project Administrator is an individual contributor role supports the execution of all day-to-day projects and portfolio activities. The individual is responsible for creating Purchase Requisition, Purchase orders, entering all change orders in Change Order Tracker for each project/GC contract for reporting. The position will supervise GR/IR balance for vendors to ensure invoices have been processed in a timely fashion, develop PAF and submit for approval Upon project completion submit financial close-out package to Fixed Assets. What you will deliver Review approved vendor proposals and build purchase requisitions per brand process Build Purchase orders per bp s P2P requirements (if required) Work with the BP team on timelines and deliveries, adjust PO s and advise suppliers Collect and handle new vendor master setup/changes per BP s requirements Monitor GR/IR balance for vendors to ensure invoices have been processed in a timely fashion. Remediate as required. Enter all change orders in Change Order Tracker for each project/GC contract for reporting Upon receipt of the approved budget for projects, develop PAF and submit for approval. Monitor processing of PAF to ensure PAF is processed and matches submittal. Submit supplemental PAF s as required. Upon project completion submit a financial close-out package to Fixed Assets Verify all invoices are posted Close all PO s assigned to the project Prepare cost report for project Identify assets to be removed upon replacement Prepare PO reports from ERP system to show remaining balances - to chase down invoices and for closing of projects. Prepare ad hoc reports as requested by BP Management. Work on Business critical and special requests/projects as the need arises Attend project meetings as the need arises Backup for other Project Admins when required Experience and Qualifications Graduate, preferably in a finance. Experience 4-7 years in Invoice processing Experience with SAP and capable of running basic reporting Administration experience preferred Shift time: 7:00 pm to 2:00 am IST Skills & Proficiencies Willingness to learning new skills and tackle additional responsibilities. Strong prioritization skills and can work independently. Analytical and problem-solving skills. Strong interpersonal and communication skills. Strong attention to detail Strong MS-Office products skills and willingness to acquire new skills Technically savvy and self-sufficient when it comes to various IT / software platforms You will work with Procurement for vendor master setup etc. Finance - financial reporting, platform support and payment processing, accrual calculations and submissions Asset Management leaders - cross-functional project management and ways of working Business leadership - tactical project management and delivery with an asset need Vendors, Title companies etc. Travel Requirement Negligible travel should be expected with this role Relocation Assistance: This role is eligible for relocation within country Remote Type: This position is not available for remote working Skills: Acquisitions and divestments, Acquisitions and divestments, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Creativity and Innovation, Customer centric thinking, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital fluency, Industry knowledge and advocacy, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Partner relationship management, Retail standards and procedures, Retail territory development, Retail training skills, Sector, market, customer and competitor understanding, Site maintenance management {+ 4 more}