Procurement Officer

Job Description

17.Procurement Officer 1. Basic Details Language Required/preferred English & Tamil Duration of Contract 12 months (Renewable subject to performance) 2. OBJECTIVES AND SCOPE Under the supervision of the Project Director, the consultant will be responsible for successful delivery of the services in order to achieve the development objectives of the RIGHTS project. The consultant will in particular be responsible for the Procurement Planning and Execution of projects. The consultant will: Contribute in ensuring that procurement under the Project is conducted in accordance with the State Government and World Bank procurement standards and timelines. I. Assist in performing procurement functions like preparation of EoIs, ToRs, RFPs, and Assist other preparing bid periodic / tender plans, documents. perform the in procurement procurement/contract management for goods, works and services with due diligence. Support the tasks of receiving, securing and opening bids/proposals immediately after the deadline for submission has passed in accordance with the procedures and II. recording requirements of the Bid document and RFP. Assist in reviewing bid documents and prepare bid evaluation reports for all procurements planned under RIGHTS Project. Support development of procurement manual and standard formats to guide procurement for the Project. During the bidding period, respond to questions from bidders and issue amendment/s to the procurement documents in accordance with relevant clauses of the Bid costs and procurement RFP. data. Prepare and maintain and III. Provide support for contract management, oversee post-procurement needs, undertake regular monitoring and follow up with the selected vendors to ensure satisfactory compliance. Perform all necessary file noting for approvals and other action/s as delegated by the reporting officer. Assist in preparing a half yearly report of all complaints (procurement related) received and document action taken if any. Perform record keeping pertaining to award of tenders, including bid notification, register pertaining to sale and receipt of bids, bid opening records / minutes, bid evaluation reports and all correspondence pertaining to bid evaluation, IV. communication sent to/with the World Bank. Update details pertaining to procurement in periodic progress reports for RIGHTS. Liaise with related personnel to analyse and define the user/division requirements to develop a ToR for procuring respective item/s. Any other relevant task as delegated by Project Director, RIGHTS or other senior officials nominated by the PD/DWDA. REPORTING AND REVIEW The consultant will report to the Project Director or other official as assigned by PD and work under his/her direct supervision on a day-to-day basis. 3. 4. EDUCATIONAL QUALIFICATION AND EXPERIENCE This consultant requires a dynamic, experienced, and committed professional with demonstrated experience in procurement related work Full time UG/PG qualification in management/ business administration/ finance/ accounting or any other relevant discipline from a reputed university preferred. 3-5 years experience in planning and delivering on procurement functions, preferably with National/State Government and/or development/donor organization/s. I. II. iii. Demonstrated experience in managing procurement end to end across diverse functional requirements. iv. 5 Knowledge and familiarity with Tamil Nadu Procurement Rules Skills Required Strong analytical and conceptual skills. Skills in procurement management Good interpersonal skills: ability to work efficiently and effectively across sectors and teams to ensure the Project outcomes/deliverables i. Excellent computer skills in MS-Office: Word, Excel and PPT and capability to use internet Ability for in secondary liaise research with others to work teams and well ii. Excellent writing and presentation skills and ability to make presentations in English and Tamil. Fluency in spoken and written English is a must, similar skills in Tamil are desirable. Remuneration iii. 6 The remuneration for the consultant would be in the range of Rs.75,000/- per month. Only travel expenses will be paid as per actuals. The consultant will be located at the Directorate for Welfare of the Differently abled, No.5, Kamarajar Salai, Lady Willingdon College Campus, Chennai-600 005 during the course of the contracted period. This engagement may require travel as per Project requirements However, the salary shall be finalized by the interview panel based on the experience of the individual and the fit in the project. In case of exceptional candidates, the salary of the candidate may be enhanced. i. The consultant will have to attend office at DWDA on all working days unless he/she is on official tour as approved by PD or allowed to work from home by PD. The consultant may also be required to attend office on holidays as and when so desired by PD for disposal of urgent matters. However, no extra remuneration will be paid for attending office on holidays ii.