Procurement Officer

Job Overview: The Procurement Officer will be responsible for managing and overseeing the purchasing activities of used cars and related parts or accessories for the outlet. This role involves identifying, sourcing, negotiating, and acquiring vehicles and products that align with the outlets needs and budget. The officer will work closely with the sales, finance, and operational teams to ensure that the inventory is always stocked with high-quality vehicles at competitive prices.

Key Responsibilities:

• Sourcing Used Cars: Research and identify reliable sources of used cars (dealers, auctions, private sellers) that meet the outlet's quality standards and financial requirements.
• Negotiating Deals: Negotiate prices, terms, and conditions with sellers, ensuring cost-effective purchasing without compromising vehicle quality.
• Inventory Management: Maintain and update the vehicle inventory regularly, ensuring a diverse and appealing selection of used cars is available for sale.
• Market Research: Stay updated on market trends, competitor pricing, and the availability of vehicles to make informed purchasing decisions.
• Vendor Management: Develop and maintain relationships with external vendors and suppliers, ensuring timely deliveries and competitive pricing.
• Quality Control: Collaborate with the inspection team to ensure that all vehicles meet the required quality standards before purchase.
• Documentation & Reporting: Maintain accurate records of purchases, supplier contracts, and related documentation. Prepare procurement reports for management review.
• Budget Management: Work within the set procurement budget to maximize cost savings and maintain profitability for the business.
• Compliance: Ensure that all purchases are made in compliance with company policies, industry regulations, and legal requirements (e.g., vehicle registration and documentation).
• Logistics Coordination: Coordinate the logistics and transportation of purchased cars from sellers to the outlet, ensuring timely and safe deliveries.

Key Requirements:

• Education: Bachelor’s degree in business administration, Supply Chain Management, Automotive, or a related field.
• Experience: At least 2-5 years of experience in procurement, preferably within the automotive industry or a similar sector.
• Skills:
• Strong negotiation skills with the ability to close deals effectively.
• Knowledge of the used car market, including pricing trends and vehicle condition assessments.
• Excellent communication and interpersonal skills to build relationships with suppliers, vendors, and internal teams.
• Strong organizational skills with attention to detail in managing records and documentation.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities simultaneously.
• Basic understanding of financial principles and budget management.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and procurement software or databases.
• Other Requirements: Valid driver’s license and a willingness to travel for sourcing vehicles as needed.

Desirable Attributes:

• Knowledge of the automotive industry and used car sales.
• Ability to assess vehicle condition and identify potential maintenance or repair needs.
• Experience working in a fast-paced, target-driven environment.
• Strong problem-solving abilities and proactive approach to overcoming procurement challenges.