Procurement Executive

DESIGNATION: Stationery Procurement & Operations Executive

Key Responsibilities

1. Stationery Samples

• Receive stationery samples from the sales team.

• Prepare and maintain class-wise list data upon receipt.

• Coordinate with the warehouse team for sample arrangements.

• Share class-wise data through email for internal approval and tracking.

2. Market Purchase

• Initiate market purchases post stationery sample approval.

• Coordinate with vendors regarding stock availability and pricing.

• Procure stationery items for school and retail requirements.

• Ensure timely delivery and maintain complete purchase documentation.

3. Inventory & Stationery Management

• Plan and manage inventory across warehouse, retail, and online (portal) channels.

• Track stock levels to ensure uninterrupted supply.

• Suggest suitable alternative brands to schools when needed and obtain necessary approvals.

4. Stationery Purchase Orders (PO)

• Update stationery status upon receiving materials from the warehouse.

• Prepare, release, and track vendor-wise purchase orders as per requirements.

• Send PO mail to vendors and follow up for dispatch confirmation and delivery timelines.

5. Indent Management (Schools & Retail Stores)

• Receive and verify indents from schools and retail store managers.

• Coordinate fulfillment and ensure dispatch adherence to schedule.

• Maintain accurate records of fulfilled and pending indents.

6. Stationery Outstanding & Reconciliation

• Monitor and review outstanding stationery for each school.

• Coordinate with schools to confirm pending requirements and ensure closure.

• Maintain periodic updates on stock reconciliation and report discrepancies.

Required Skills & Competencies

• Strong coordination and communication abilities.

• In-depth knowledge of stationery products, vendors, and market trends.

• Proficiency in MS Excel, email correspondence, and documentation.

• Excellent attention to detail and record accuracy.

• Strong multitasking and time management