Podcast Guest Outreach Manager

About the Role

Project Shivang, India’s clarity podcast, is on a mission to bring raw, real, and powerful conversations to the youth. We are looking for a proactive and detail-oriented Guest Outreach Manager

Key Responsibilities

• Research, identify, and build a strong pipeline of potential podcast guests – thought leaders, entrepreneurs, psychologists, creators, and changemakers aligned with Project Shivang’s themes.
• Craft sharp, respectful, and purpose-driven outreach messages that reflect the seriousness and authenticity of Project Shivang.
• Manage all guest communications: outreach, confirmations, scheduling, and reminders.
• Prepare and share guest briefing documents, including podcast format, technical setup, and possible conversation angles.
• Act as the 

  primary point of contact

   for all podcast guests, ensuring their experience is smooth from first contact to post-episode promotion.
• Collaborate with the host and production team to align guest profiles with our content strategy.
• Maintain an organized CRM/guest database to track conversations, status, and follow-up actions.
• Coordinate with guests for 

  cross-promotion

   of their episodes on social media and professional platforms.
• Track and report outreach success, guest engagement, and feedback to improve the process continuously.

Skills & Qualifications

• Bachelor’s degree in Communications, Marketing, Media, PR, or related field (preferred).
• 0-3 years of experience in guest relations, outreach, PR, or podcast/media management.
• Experience in handling professionals, influencers, or high-profile guests.
• Strong written and verbal communication skills; networking comes naturally to you.
• Familiarity with podcasting platforms, scheduling tools, and digital communication.
• Detail-oriented, organized, and committed to delivering seamless guest experiences.
• Ability to represent Project Shivang’s vision with seriousness, clarity, and respect.

(NOTE: If you are passionate about podcasting and want to build something, you will be hired even if you don't have a degree or experience) (DM me 1 reason to hire you with your CV after applying here)