Personal Coordinator / Executive Assistant

Job Description

We are looking candidate for Motherland Hospital Sector 119 Noida 1. Role & Responsibilities Executive assistant to the CEO, manage calls, correspondence, schedule appointments and meetings, arrange for clinical meetings, interact with patients, maintain office accounts and files. Manage social media profile, supervise staff attendance and grooming etc. Liaising with healthcare professionals and patients about treatment plans. Overseeing clinic operations. Updating patients records on Google sheet. Developing procedures to deliver optimal patient care. Coordination / follow up with patients Managing internal and external communications, and answering queries about the clinic. Using advanced Excel skills like pivot tables, VLOOKUP, COUNTIF, SUMIF, and HLOOKUP to create reports Ensuring the accuracy and timeliness of reports Maintaining databases and ensuring data integrity and accuracy Communicate effectively with hospital staff, patients, vendors, and other stakeholders 2. Meeting Coordination: Schedule and arrange meetings, including coordinating agendas, preparing materials, and booking meeting rooms. Take minutes during meetings and distribute them to relevant parties. 3. Communication: Communicate effectively with hospital staff, patients, vendors, and other stakeholders. Handle confidential and sensitive information with discretion. 4. Office Management: Oversee office supplies and equipment, ensuring they are well-stocked and maintained. Coordinate with other administrative staff to ensure smooth office operations. Education: Bachelors degree in Business Administration, Healthcare Management, or related field preferred. Experience: Minimum of 3-5 years of experience as an executive assistant or secretary, preferably in a healthcare setting. Skills: Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Discretion and confidentiality in handling sensitive information. Strong interpersonal skills and the ability to work collaboratively. High level of professionalism and integrity. Detail-oriented and proactive. Ability to work independently and as part of a team. Adaptable and able to thrive in a fast-paced environment. Preferred candidate profile : - Needs to be smart at work & soft spoken. - Should have professional behaviour & carry a pleasant personality with good looks. Perks and benefits : - Proactive, self initiating and energetic candidates get better offer.