Personal Assistant To Director

Key Responsibilities:

1. Administrative Support:

• Manage the Directors calendar, schedule appointments, and coordinate meetings.
  
• Maintain and organize files, correspondence, and confidential documents.
  
• Prepare reports, presentations, and meeting notes as required.
  
• Handle phone calls, emails, and other communication on behalf of the Director.
  

2. Coordination & Liaison:

• Act as a bridge between the Director and hospital departments.
  
• Coordinate with department heads and external stakeholders for meetings, projects, and follow-ups.
  
• Track pending tasks and ensure timely completion.
  

3. Office Management:

• Draft official letters, memos, circulars, and other communications.
  
• Organize and manage travel plans, itineraries, and logistics for the Director.
  
• Maintain visitor records and ensure smooth coordination during official visits.
  

4. Confidentiality & Discretion:

• Handle sensitive information related to hospital operations, HR, and management.
  
• Maintain a high level of confidentiality and integrity in all interactions.
  

5. Support for Meetings:

• Schedule, prepare agendas, and record minutes for management and review meetings.
  
• Ensure follow-up on action items discussed during meetings.
  

Eligibility Criteria:

• Qualification:

  Graduate (preferably in Management / Administration)

• Experience:

  Minimum 3–5 years of experience as an Executive Assistant / Personal Assistant in a hospital or corporate setup.

• Skills Required:

• Excellent communication (English & Hindi) and interpersonal skills.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Strong organizational and multitasking abilities.
  
• Discreet, reliable, and professional demeanor.