Job Description

Job Description: Personal Assistant to the Chairman Responsibilities: - Work closely with the CMD to keep them informed of upcoming commitments and responsibilities. - Systematically organize meetings, tasks, events, and other important work, ensuring updates are timely and accurate. - Manage the CMDs travel requirements (local/national/international), ensuring bookings align with preferences and comfort. - Coordinate events (official/personal), including venue search, cost negotiation, budget management, and overseeing event execution. - Facilitate communication between departments, executive teams, staff, and external parties on behalf of the CMD. - Provide hospitality to guests and external parties, manage the CMD's phone line, and handle inquiries. - Draftand write letters, emails, and other communications on behalf of the CMD, including correspondence with government authorities. - Manage appointments, meetings, correspondence, and organize mail/couriers for the CMD. - Replenish and maintain office supplies, equipment, and manage petty cash and expenses reimbursement. - Complete assignments and tasks assigned by the CMD for the benefit of the organization. - Posting or maintaining social media platforms if required. - Maintain high integrity and discretion in handling confidential information. Qualifications: - Previous experience as an Executive Assistant or Personal Assistant, preferably supporting senior management. - Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities. - Excellent communication skills and professionalism in handling internal and external stakeholders. - Proficiency in MS Office suite and familiarity with calendar management and travel booking tools. - Experience in drafting letters and communications, including correspondence with government authorities, is preferred. - Bachelors degree preferred; experience in automotive or technology sectors is advantageous. Personal Attributes: - Proactive, detail-oriented, and able to work independently with minimal supervision. - Strong interpersonal skills and the ability to maintain confidentiality and discretion. - Collaborative team player with a positive attitude and a strong work ethic. Location: Position based at headquarters in Shivaji Nagar. Shift: General Shift, 1st and 3rd Saturday off Sunday fixed off