Personal Assistant

Job Description

Job Title: Personal Assistant to Managing Director Location: Sector-37 D, Gurgaon Job Type: Full-Time Gender: Female Preferred Time: 9:30 pm to 6:30 pm Qualification: Graduation Experience: 3-5 years Salary: 22-35K Benefits: EPF & ESI Job Summary: We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to the Managing Director (MD) . In this key role, you will be responsible for providing comprehensive executive and administrative support to ensure the MD’s time is optimized, daily operations run smoothly, and strategic objectives are supported. This is an exciting opportunity for someone with strong attention to detail, a problem-solving mindset, and the ability to handle confidential information with professionalism. Key Responsibilities: Executive Support: Manage and maintain the MD’s calendar, including scheduling meetings, appointments, travel, and events. Screen and prioritize emails, calls, and correspondence; draft responses and communications as needed. Prepare high-level presentations, reports, meeting minutes, and briefing documents. Coordinate logistics for internal and external meetings, including agenda preparation, materials distribution, and follow-ups. Administrative Management: Handle confidential documents and sensitive information with discretion. Maintain organized filing systems (digital and physical) for quick retrieval. Process expense reports, purchase requisitions, and financial approvals. Oversee the smooth operation of the MD’s office, ensuring all needs are met proactively. Project Coordination: Track project milestones and deadlines on behalf of the MD. Liaise with internal departments and external partners to facilitate decision-making and task follow-up. Support execution of strategic initiatives through timely updates and document management. Liaison & Communication: Act as a gatekeeper and first point of contact for the MD with internal teams and external stakeholders. Represent the MD professionally in communication and coordination, ensuring alignment with company values. Draft and review communications, memos, and business correspondence. Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership. Exceptional written and verbal communication skills. High proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with scheduling and project management tools is a plus. Excellent time management, prioritization, and multitasking skills. Discretion, professionalism, and trustworthiness in handling confidential matters. What We Offer: Competitive salary and benefits package. Opportunity to work closely with executive leadership. Dynamic and collaborative work environment. Career growth opportunities within a forward-thinking organization. Job Types: Full-time, Permanent Pay: ₹22,000.00 - ₹35,000.00 per month Benefits: Commuter assistance Health insurance Internet reimbursement Paid sick time Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Performance bonus Yearly bonus Ability to commute/relocate: Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Preferred) Experience: Personal assistant: 3 years (Required) Language: English (Required) Work Location: In person