Personal Assistant

Job Title: Personal Assistant to Head of Department (HOD)
Department: CSE & ASH
Location: ITS Engineering College Gr. Noida
Reporting To: Head of Department (HOD)
Job Type: Full-Time
Working Hours: 09:00-18:00 pm
Experience: 1–2 years of experience in a similar role, preferably within an academic institution.

Qualifications and Requirements:

Education:

• Bachelor’s degree in Education, Administration, Business, or a related field.
• Additional certifications in office management or secretarial practice are a plus.

Skills:

• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office productivity tools.
• Ability to work independently and handle confidential information with integrity.
• Strong interpersonal skills and professional demeanor.

Job Summary:

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to support the Head of Department (HOD) in managing day-to-day operations, academic scheduling, departmental communications, and administrative duties. The ideal candidate will possess excellent communication and coordination skills and will be adept at handling sensitive information with discretion.

Key Responsibilities:

Administrative Support

• Manage and maintain the HOD’s calendar, including scheduling meetings, appointments, and travel.
• Draft, proofread, and manage correspondence on behalf of the HOD.
• Organize and maintain departmental files, documents, and records (physical and digital).
• Prepare agendas, take minutes, and follow up on actions from departmental meetings.

Academic Coordination

• Assist in coordinating class schedules, guest lectures, and academic events.
• Liaise with faculty, staff, and students on behalf of the HOD.
• Track academic deadlines, curriculum changes, and accreditation requirements.
• Help prepare departmental reports, presentations, and academic documentation.

Communication & Liaison

• Act as the first point of contact for internal and external stakeholders.
• Manage communication between the HOD and faculty, students, parents, and administration.
• Draft internal notices, announcements, and memos as needed.

Project & Event Support

• Assist with organizing departmental events, seminars, workshops, and conferences.
• Monitor project timelines and deliverables for departmental initiatives.
• Coordinate with vendors, guest speakers, and other departments when needed.

Preferred Attributes:

• Familiarity with educational institution policies and workflows.
• Ability to multitask and adapt to shifting priorities.
• A proactive, detail-oriented, and service-minded approach.

Handwritten notes:

• Tentative
• Mention 1, 2
• Budget → 25000/- pm
• Gender - M/F (ASH) (CSE)
• Age - 25-40

*

Job Types: Full-time, Permanent

Pay: ₹10,156.30 - ₹25,000.00 per month

Work Location: In person