516 Personal Assistance Jobs - Page 21

Job Title: Executive Assistant to Director / Senior Management Industry: Footwear Manufacturing / Retail Location: Gurgaon & Bahadurgarh Experience Required: 3-7 Years Salary: As per industry standards (Negotiable) Interview Mode: Face-to-Face Only No. of Positions: 4 (1 Male & 3 Female) Company Overview A leading Indian footwear brand with a strong footprint across domestic markets, known for innovation, style, and quality. The company operates a modern manufacturing setup and is rapidly scaling its presence with a customer-first approach. Job Overview We are hiring Executive Assistants to support the leadership team in daily coordination, planning, and confidential communication. The role requires strong organizational skills, professionalism, and the ability to handle sensitive tasks efficiently. Key Responsibilities Manage daily calendar, appointments, and meeting schedules Coordinate travel arrangements, logistics, and accommodations Prepare business correspondence, reports, presentations, and emails Support Director and senior leadership with confidential administrative tasks Follow up on ongoing projects and ensure timely closures Communicate and coordinate across departments and external stakeholders Assist in organizing review meetings, documentation, and follow-ups Ensure professionalism and discretion in all communications Candidate Requirements Graduate or Postgraduate in any discipline 37 years of relevant experience as an Executive Assistant Strong communication skills in English (written and verbal) Proficient in MS Office (Excel, PowerPoint, Outlook) Must be well-organized, dependable, and capable of multitasking Willing to work from both Gurgaon and Bahadurgarh locations (as needed) Must be available for face-to-face interview only Interested Candidates send resume at hr4akv@gmail.com

Min 3+ Years exp as an EA/Personal Assistant and Customer interactions Handle the day-to-day management activities of the Director People from Logistics Sales/KAM/CS can also apply if interested. Share CV - talent@logjob.in 1 Female & 1 Male.

Job Title: Personal Assistant Report Collection & Administrative Support Department: Executive Office / Administration Reporting To: Senior Management Location: Surat Corporate Office Work Type: Full-Time | On-Site Job Overview: We are looking for a sharp, responsible, and resourceful Personal Assistant to support the Business Head and senior management in daily operations, report management, office coordination, and administrative follow-ups. The role requires exceptional organizational skills, communication clarity, and a proactive attitude to handle local and interdepartmental tasks under the direct guidance of the management. Key Responsibilities: 1. Executive Communication & Schedule Management Manage the daily calendar and scheduling for the Senior Management, including internal and external meetings. Handle all incoming and outgoing calls, emails, and correspondence with clarity, urgency, and confidentiality. Track pending communications and follow-ups with vendors, clients, and internal departments. Act as the first point of contact for management-related communication. 2. Report Collection, Coordination & Analysis Collect reports from key business verticals: Software Development Project Execution Animation & Multimedia Scaffold Contract Management Business Development Graphic & Design Consolidate data into structured formats, check for completeness and accuracy. Summarize findings into crisp PowerPoint presentations and Excel reports for management reviews. Follow up with departments for delayed or missing reports and maintain report submission logs. 3. Document & Records Management File, scan, label, and organize important documents including Work Orders, Agreements, Completion Certificates, and Client Approvals. Maintain cloud-based and local digital document folders with proper version control. Ensure secure storage and easy retrieval of records as per management requirements. 4. Office Monitoring & Activity Reporting Monitor live CCTV footage and track staff attendance, idle hours, and discipline. Review employee activity through desktop software (e.g., screen usage, application logs) and prepare detailed productivity reports. Escalate any suspicious or concerning activities with documented evidence to the Business Head. Present weekly monitoring reports with observations and improvement suggestions. 5. Drafting & Professional Communication Draft high-quality emails, letters, notices, proposals, commercials, and internal memos. Assist in editing, proofreading, and formatting documents for client communication or submission. Maintain a communication log and ensure all drafts are approved before release. 6. Travel & Expense Management Arrange travel bookings (flights, trains, cabs), hotel stays, and local transport for company staff. Maintain a master log of employee travel plans and expense claims. Collect, verify, and process bills in coordination with the accounts department for reimbursement and reporting. 7. Local Office & Administrative Management Oversee day-to-day office operational needs including housekeeping, office supplies, stationary, and courier services. Coordinate with vendors, maintenance staff, and admin service providers under management instructions. Assist in organizing in-house meetings, guest arrangements, and small events. Follow up on local purchases, repairs, and minor infrastructure arrangements with accountability. 8. Management Assistance on Assigned Tasks Actively participate in any new administrative or operational tasks assigned by the Business Head. Provide timely updates and status reports on delegated activities. Work closely with other departments to execute cross-functional tasks effectively. Required Skills & Competencies: Excellent communication (English and Hindi) verbal and written. Strong command over MS Excel, PowerPoint, Word, and email drafting. High sense of responsibility, time management, and attention to detail. Ability to multitask and prioritize tasks independently under pressure. Disciplined, honest, and able to maintain confidentiality. Education & Experience: Graduate in Administration, Commerce, or any discipline. 24 years of experience in a similar role supporting senior management. Experience in administrative coordination, office reporting, or PA roles is preferred. Interested candidates who can join immediately will be given preference. submit CV via WhatsApp or call at 9227695202

Key Responsibilities : Administrative Support : Manage the Director's calendar, schedule meetings, and coordinate appointments. Correspondence Management : Handle phone calls, emails, and other forms of communication, ensuring timely responses and follow-ups. Document Management : Prepare and edit reports, presentations, and other documents as required. Travel Arrangements : Coordinate travel bookings, including flights, accommodation, and transportation. Event Coordination : Assist in planning and organizing events, meetings, and conferences. Task Management : Prioritize and track the Directors daily tasks, ensuring deadlines are met and operations run smoothly. Confidentiality : Maintain a high level of confidentiality in all aspects of work, especially regarding sensitive information. Miscellaneous Support : Provide general administrative support to the Director as needed. Required Skills and Qualifications : Education : Any Graduate (Preference for candidates with relevant certifications or experience in administrative roles). Experience : 3-5 years of experience as a Personal Assistant or in a similar administrative role. Strong Communication Skills : Excellent written and verbal communication skills. Time Management : Ability to multitask and prioritize responsibilities efficiently. Problem-Solving Skills : Ability to think critically and solve problems independently and proactively. Discretion : Ability to handle confidential information with integrity and professionalism. Attention to Detail : Strong focus on accuracy and quality in all tasks.

Overview Business finance and strategy partners to Private Assets Responsible for regular finance and business reporting, annual operating plans, long-term strategy development Engage cross-functionally to support the business towards operational excellence and commerial growth Responsibilities Streamline manual reporting processes using excel automations and optimal workflows Effectively use EDWH and develop user-friendly and customizable Power BI reports Explore and deliver on how AI can be used to enhance reporting Qualifications High MS excel proficiency Power BI reporting and report development experience Certification on AI Prior experience of using AI for reporting will be good to have What we offer you Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing. Flexible working arrangements, advanced technology, and collaborative workspaces. A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results. A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients. Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development. Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles. We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum. At MSCI we are passionate about what we do, and we are inspired by our purpose – to power better investment decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry. MSCI is a leading provider of critical decision support tools and services for the global investment community. With over 50 years of expertise in research, data, and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios. We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process. MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries. To all recruitment agencies MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes. Note on recruitment scams We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com

To assist owner calendar, daily b2b corporate meetings travel within ncr for b2b corporate meetings, mostly within / nearby Gurugram friendly, follow-ups, able to bring in / value add, big client / acquire them work along, grow along Required Candidate profile experienced open to travel within ncr committed outstanding personality / dressing sense organized sorted peoples person friendly grounded person with skills to get work done & make healthy relations Perks and benefits yes, performance incentives + bonus + increment

o To act as they key point of contact for internal and external contacts o Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services o Assisting with scheduling and prioritizing meetings and appointments o Planning and managing office events, organising engaging activities for the team on behalf of the director o Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information o To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors o Conducting screening and profiling for recruitment on behalf of the Director Necessary Functional Skills: o Excellent follow up skills o Must have good command over English, both spoken and written o Should have working knowledge of MS Office especially Excel & Word Kindly Share Updated Resume at t.globalzonehr@gmail.com

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Handle correspondence, emails, and phone calls on behalf of the MD, maintaining confidentiality and discretion. Prepare letters and documents (e.g., MOMs) as required by the MD or requested by external parties. Follow up with clients and stakeholders to ensure timely completion of tasks and projects. Desired Candidate Profile 6-11 years of experience as an EA/Executive Assistant Strong skills in delegation, secretarial activities, fixing appointments, letter drafting, follow-ups. Ability to work independently with minimal supervision while maintaining high levels of accuracy and attention to detail.

We are hiring for the role of Executive Assistant To Managing Director Job Responsibilities: - Manage Managing Directors calendar, schedule meetings and appointments. Organize travel arrangements. Document minutes of the meetings , maintain proper records . Follow up on action required after the meeting. Prepare required reports & presentation. Manage e-mails, calls and messages. Overall responsible for handling Managing Director office. Desired profile of the candidate: - The candidate should have excellent communication skills in English . Proficiency in office tools: (eg MS Office, Scheduling Software) Adaptability, proactiveness & attention of detailing. Willing to travel extensively with Managing Director. Desired work experience : 04 - 10 Years Contact Information : Name : Ms. Yashaswini Email id : nitaa@rajyoginternational.com or admin1@rajyoginternational.com Phone no. : +91 8130107337

Executive Secretary to Managing Director for MNC, We are looking for local (Erstwhile Anantapur District ) who has some experience in any area like Administration, Secretarial activities, sales can apply Please call us @ 73053 25599 Or email your CV to jagannaath@kamms.net Position Name: Executive Secretary Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Job Title: Business Operations Executive Company: Meghmilan Enterprises Location: No. 157/158, 4th Cross Rd, Lal Bagh Road, K.S. Garden, Sudhama Nagar, Bengaluru 560027 Work Days: Monday to Saturday Timings: 10:00 AM – 6:30 PM About Us: Meghmilan Enterprises supplies and manufactures a wide range of construction and electrical products — including HDPE, DWC, FRP, RCC chambers, motors, pumps, wires, solar panels, and plumbing materials — for builders and infra projects across South India. Key Responsibilities: Oversee daily office operations Manage procurement, stock records, and logistics coordination Assist with sales, client follow-ups, and documentation Support internal reporting and vendor communication What We’re Looking For: Energetic, proactive, and responsible Good communication and multitasking skills Willing to learn and take ownership Office-based role (not field work) Perks: On-the-job training Broad exposure to business functions Growth opportunities To Apply: Call/WhatsApp: +91 70709 20209

Key Responsibilities: Travel Management: Organize travel arrangements, including flights, hotels, and transportation. Correspondence: Handle and manage professional correspondence via email, phone, or physical mail. Scheduling: Efficiently manage and coordinate the executive's calendar and appointments. Calls Management: Screen, direct, and manage phone calls as required. Calendar Management: Maintain and update daily, weekly, and monthly calendars for meetings and appointments. Desired Profile: Gender: Female candidates only. Age: 25-35 years. Experience: Freshers are welcome to apply. Communication Skills: Strong verbal and written communication skills in English. Location: Candidate must be residing in Mumbai. CTC: Based on experience. Qualification: HSC (Higher Secondary Certificate) Required Skill Set: Familiar with MS Office (Word, Excel, PowerPoint) Proficient in written and verbal communication in English Additional Attributes: Proactive, organized, and detail-oriented. Ability to multitask and prioritize effectively. A professional, friendly, and approachable demeanor. If you meet the above qualifications and are looking for an opportunity to grow in a dynamic work environment, we would love to hear from you!

Role & responsibilities Business MIS consolidation, analysis and reporting. Prepare PPTs for presentations. Assist in decision execution and follow-ups. Draft official communication and manage written communication on professionally promptly and accurately on behalf of the reporting authority. Prioritizing tasks, and streamlining workflows to meet deadlines Schedule and coordinate meetings and appointments. Make travel bookings and reservations. Managing expenses and ensure timely bill payments. Perform various administrative tasks, like organizing paperwork, maintaining office supplies. MIS Calendar management, travel arrangements and other Admin related tasks

Job Purpose Candidate who has the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Strong presentation (data representation) Key Accountabilities Service Orientation: Will be interacting with key people (Partners, CXOs, VPs) from venture funds and corporates globally who are Tracxns customers • Manage Appointments & Calendar: Actively schedule, manage, and inform Leaders of the upcoming sets of events and agendas • Administration Management: Assists with daily administrative duties and tasks that include coordinating logistics with high-level meetings both internally and externally, third-party management, meeting and greeting external clients, and handling external queries • Logistical Support: Manage travel & accommodation booking - Should be responsible for planning and arranging business travels such as flight tickets, cabs, and hotel accommodations • Executive Support: Will be responsible to provide executive support for tasks and responsibilities catering to Leaders in a one-on-one working relationship. • Multi-tasking: Must be flexible in handling secondary tasks as assigned, providing assistance as needed to ad-hoc works and projects Skills Required Presentation Skills Knowledge of Report tools like Advance Excel & Powerpoint Understanding of Tableau/ Power BI preferred Good command on data management Expertise on Powerpoint presentations preferred Communication Skills Excellent verbal and written communication skills Ability to communicate and sell complex technical ideas Project Management Ability to manage work streams in a project Ability to work effectively in a project team Time Management Excellent time management & organizational skills Effective Business writing and communication skill Competent in Word and Excel Data Analysis and reporting

Role & responsibilities ' Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD/JMD attention. Plan and maintain MDs /JMD calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings. Calendar Management: Effectively managing the MDs /JMD schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Project Support: Assisting the MD /JMD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Communication Handling: Acting as a primary point of contact between the MD /JMD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Good in handling social media accounts (LinkedIn, Facebook, Instagram, Twitter and other) posting etc. All administrational works like vendor management, Bills processing, payments and negotiation with vendors and all outside parties to smooth function of organization. Prepare and maintain companys catalogue, product catalogues along with other necessary details. Manage branding partners (consultants) of the company for branding strategies, corporate gifts, banners, posters etc. Align the company around the brands direction, choices and tactics. Provide daily agenda (meeting schedules, etc.) to MD/JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of MD/JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of MD/JMD Office, including gifts. Monitor market trends, research consumer markets and competitors activities. Oversee new and ongoing marketing and advertising activities. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 5+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications

Role & responsibilities : Manage and maintain the executives calendar, including scheduling meetings, appointments, and travel. Handle confidential information with a high level of professionalism and discretion. Prepare reports, presentations, and other documents as needed. Coordinate and prioritize daily tasks and projects on behalf of the executive. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the executive. Screen and prioritize emails, phone calls, and other communications. Plan and coordinate events, meetings, and conferences. Perform general office duties such as ordering supplies, maintaining records, and managing expenses. Liaise with other departments and team members to ensure seamless communication and workflow. What Were Looking For: 3+ years experience in an Executive Assistant, Personal Assistant, or senior administrative role. Excellent organizational, communication, and multitasking abilities. Confidence in using tools like Microsoft Office, Google Workspace, Zoom, Slack, and project management platforms. A proactive attitude, emotional intelligence, and strong attention to detail. Ability to work independently and as part of a team. Interested candidates can share resume on: Mail: bgm.recruitment@white-force.in Call / whatsapp: 9109472707 Thanks!