516 Personal Assistance Jobs - Page 19

Good knowledge of Excel Excellent communication skill Director time management Analytical mind, Disciplined, long term Keen to learn and hunger knowledge Responsible Male candidate only Immediate joiner or near by candidate Required Candidate profile Graduate in any stream Long term players will do well on this position Responsible Male candidate Excellent communication skills

Position: Executive Assistant To Director (EA) Job description Manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements. Assist the Director in all meetings and prepare & record MOMs of every meeting. Noting and forwarding of instruction and drafting letters. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and ensuring follow-up on action items as per minutes of meetings. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Directors projects and priorities. Tech Savvy and Internet friendly to research for information on certain projects Provide insights and recommendations based on findings. Oversee Directors office supplies and equipment, ensuring everything is adequately stocked and functioning. Desired Candidate Profile: Any Graduate with excellent interpersonal skill Min.4 years of experience as a PA/EA/ Secretary/Co-Ordinator to top management. Knowledge in Ms. word & Excel Fluent in English, Hindi and Bengali Perks and Benefits Salary As per industry standard Bonus Leave Encashment Industry Type: Real Estate Employment Type: Permanent.

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

Responsibilities Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Produce reports, presentations and briefs Required Candidate profile Proven work experience as a Personal Assistant MS Office and English proficiency Outstanding organisational and time management skills

Role & responsibilities We are seeking a highly organized and proactive associate to assist with a variety of business and personal management tasks. Be willing and eager to learn and adapt to new technologies Manage and coordinate meetings, calls, and emails Prepare documentation, reports, and presentations Assist in planning and organizing both professional and personal events Support day-to-day administrative and operational activities Preferred candidate profile Should be flexible with timings and open to taking on different roles. Please contact us as soon as possible.

Job Description: Role: Executive / Director Assistant Location: Head Office, Vile Parle East Station, Mumbai. Experience: 2 to 5 years Salary: 2.4 to 4.2 LPA Notice Period: 15 days or less Key Responsibilities: Manage and maintain bosses schedules, including appointments, meetings, and travel arrangements. Coordinate and prepare materials for meetings, presentations, and reports. Take detailed notes during meetings and follow up on action items. Assist in exhibitions and trade shows. Assist in incoming and outgoing communications and correspondence of Emails, Calls, Letters etc. Assist in the preparation and review of documents, reports, and presentations. Conduct research and gather information as needed for senior management projects and initiatives. Gather import export data, market data, and internal data from appropriate sources and present them as required by the boss. Maintain confidentiality and handle sensitive information with discretion. Liaise with internal and external stakeholders on behalf of the boss. Organize and manage events, conferences, and other corporate functions. Perform general administrative tasks, such as filing, data entry, and office management. Assist with special projects and other duties as assigned by the boss. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 2 years of experience in an assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM, MIS. Strong proficiency in Excel, including Pivot Tables and VBA. Excellent communication and interpersonal abilities. Strong organizational and time management skills. High level of professionalism and attention to detail. Ability to handle multiple tasks and prioritize effectively. Strong problem-solving skills and a proactive approach to work. Ability to work independently and as part of a team.

Job Title:Executive Assistant Experience4-7Years Location:Bangalore : Role & responsibilities Expereince of 4-5 years relevant expereince Should be proficient in managing MS Outlook, scheduling meetings Should have experience in managing Executive international travel with changing dynamics Should have experience in Sr. Management and external stake holder interactions for managing Sr. Ex schedules and travels Good communication skills – both written and verbal Good with planning and organizing skills Budget of 10LPA

2+yrs Mechanical Engineer needed to assist senior management with admin tasks, project coordination, technical support, and process improvements in an automotive industry located at PCMC area. Required Candidate profile Motivated Mechanical Engineer with strong organizational and communication skills. Ready to assist with admin tasks and project coordination. Multitasking skills required.

acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention managing diaries and organising meetings and appointments, often controlling access to the manager/executive booking and arranging travel, transport and accommodation organising events and conferences reminding the manager/executive of important tasks and deadlines typing, compiling and preparing reports, presentations and correspondence managing databases and filing systems implementing and maintaining procedures/administrative systems liaising with staff, suppliers and clients collating and filing expenses miscellaneous tasks to support their manager, which will vary according to the sector and to the managers remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

We are seeking Executive Assistant/EA/Personal Secretary/PA/Secretary/Admin Executive required to support senior management in administrative tasks, scheduling, organizing meeting etc. only male candidates can apply Required Candidate profile Candidates with proficiency in MS Office capable of handling administrative tasks Project coordination Holding strong English communication Organizational skills are required for this position.

Job Title: Senior Executive Administrator Location: Hinjewadi, Pune Type: Full-time Salary: As per industry standards Required Candidate profile Experienced Office Administrator Tech-Savvy Highly Organized & Efficient Strong Communication & Discretion Culturally Diverse & Collaborative

We are seeking a skilled Personal Assistant, or Personal Executive Assistant to join our team, you will be responsible for completes clerical tasks for senior-level staff members. Their main duties include answering emails and phone calls, scheduling meetings and booking travel arrangements. Responsibilities: 1. Schedule meetings and manage calendars 2. Answer phone calls and emails and take messages 3. Take accurate and comprehensive notes at meetings 4. Help with daily time management 5. Run errands as requested 6. Plan travel, including Visa, flights, accommodation and ground transportation 7. Coordinate events and speaking engagements 8. Draft correspondence such as emails and letters 9. Handling Bank & Bill payments. Candidature: 1. Strong interpersonal skills 2. Tech-savvy and experience with Excel, word processing and email programs 3. Active listening and good communication skills 4. Proactive approach to problem-solving 5. Ability to multitask 6. Strong time-management and organization skills Keywords Visa management,Calling,emails services,Executive Assistance* Mandatory Key Skills Visa management,Calling,emails services,Executive Assistance*

Prioritise and resolve scheduling conflicts, ensuring optimal use of the MD’s time Draft, review, and edit correspondence, presentations, reports, other documents Maintain confidential records, files, and databases system Required Candidate profile This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced, global environment. Female and Married candidates only preferred

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-most leaders.Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Responsibilities:- Act as the point of contact among executives, employees, clients and other external partners- Manage information flow in a timely and accurate manner- Manage executives- calendars and set up meetings- Make travel and accommodation arrangements- Rack daily expenses and prepare weekly, monthly or quarterly reports- Oversee the performance of other clerical staff- Act as an office manager by keeping up with office supply inventory- Format information for internal and external communication - memos, emails, presentations, reports- Take minutes during meetings- Screen and direct phone calls and distribute correspondence- Organize and maintain the office filing systemRequirements and skills:- Work experience as an Executive Assistant, Personal Assistant or similar role- Excellent MS Office knowledge- Outstanding organizational and time management skills- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)- Excellent verbal and written communications skills- Discretion and confidentiality is a must - Bachelors degree - BA/Bsc/BCom minimum - PA diploma or certification is a plus This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Description We are seeking a proactive and detail-oriented Personal Assistant to join our team in Bengaluru, Karnataka The ideal candidate will have a minimum of 3 years of experience in providing high-level administrative support in an IT banking environment The Personal Assistant will play a critical role in facilitating communication, managing schedules, and assisting with various business processes, thereby contributing to the overall efficiency of the organization This role requires a high degree of professionalism, discretion, and the ability to handle confidential information, Responsibilities Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements, Assist in the preparation and organization of business presentations and reports, Act as a point of contact for internal and external stakeholders, representing the company with professionalism, Support the business process development efforts by gathering and analyzing information as needed, Collaborate with the team to develop effective account sales strategies that align with business goals, Utilize BPMN methodologies to streamline and document business processes, Prepare and distribute meeting agendas, minutes, and follow-up action items, Conduct market research and assist in special projects as directed by management, Ability to handle Founders Office Handle confidential documents ensuring they remain secure, Carry out personal errands or tasks as required Professionally and personally support the founder in the job and emotionally Requirements Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably in the IT banking sector, Strong business communication skills, both written and verbal, Proficiency in business representation and client interaction, Knowledge of business process development methodologies and tools, Experience in implementing account sales strategies effectively, Familiarity with the banking domain is a significant advantage, Proficient in Microsoft Office Suite and other productivity software, Ability to prioritize tasks and manage time efficiently in a fast-paced environment,

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Executive assistant - This role is crucial in providing high-level administrative support to senior management. Managing schedules, organizing meetings events, handling correspondence, preparing reports and presentations, Tours & travel planning etc.

We are looking for a dynamic and highly organized Personal Executive cum Recruitment Specialist to support top management with executive assistance, while also managing the end-to-end recruitment process. The ideal candidate will be self-motivated, trustworthy, and possess strong interpersonal and coordination skills. Key Responsibilities: Personal Executive (Executive Assistant) Duties: Act as the point of contact between the executive and internal/external stakeholders. Manage daily schedules, appointments, meetings, and travel arrangements. Maintain confidentiality and handle sensitive information with discretion. Prepare reports, presentations, emails, and other documents on behalf of the executive. Coordinate with internal departments to ensure timely execution of decisions. Assist in daily task follow-ups, project tracking, and status reporting. Recruitment Duties: Understand hiring requirements by coordinating with department heads. Post job openings on relevant platforms (e.g., Naukri, LinkedIn). Source, screen, and interview candidates through various channels. Schedule interviews and coordinate with candidates and hiring teams. Maintain applicant tracking and ensure a seamless recruitment experience. Prepare offer letters and assist in onboarding formalities. Desired Candidate Profile: Graduate/Postgraduate in HR, Business Administration, or relevant field. Proven experience in executive assistance and recruitment (minimum 2 years). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficient in MS Office, Google Workspace, and recruitment portals. High level of discretion, integrity, and professionalism. Key Skills: Executive Assistant, Personal Secretary, Recruitment, HR, Talent Acquisition, Scheduling, MS Office, Communication Skills, Candidate Sourcing, Calendar Management, Admin Support

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Position: Executive Assistant Location: Chennai Company: Rattha Groups. Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment Key Responsibilities: Implement a systematic filing process for all correspondence, ensuring both digital and physical copies are maintained for accessibility and reference. Coordinate the reception of business visitors at the corporate office, ensuring all necessary arrangements are made for a positive experience. Uphold the confidentiality of all data and information to protect sensitive materials and maintain trust. Organize virtual meetings and meticulously document minutes for all internal discussions to promote clear and effective communication. Liaise with department heads, auditors, and regulators to ensure smooth operational and financial processes. Facilitate the booking of tickets, arrangement of accommodations, scheduling of meetings, and reconciliation of travel expenses to enhance operational efficiency. Requirements: Proven experience in secretarial support. Strong proficiency in MS Office (Excel, Word, PowerPoint). Excellent communication and organizational skills. Ability to handle multiple tasks and work independently.

Role & responsibilities Build and manage 1-on-1 relationships with a portfolio of assigned top customers. Conduct welcome calls and create personalized pet profiles including breed, needs, preferences, health conditions, birthdays, etc. Provide tailored product advice , grooming reminders, package nudges, and timely updates. Coordinate across departments to resolve issues swiftly and smoothly . Track every customer interaction using the internal CRM systemensuring continuity and personalized experiences. Plan and manage gifting and milestone touches (pet birthdays, adoption anniversaries, etc.). Gather feedback, understand emerging needs, and share insights to help refine product and service offerings. Help turn customers into brand advocates through meaningful experiences and conversations. Be the voice of HUFT in every message, call, or recommendationempathetic, expert, and always helpful. Preferred candidate profile 2–5 years of experience in a customer-facing, relationship-based role. Fluency in English (Hindi and regional languages a plus). Passion for pets and empathy toward pet parents is non-negotiable . Comfort with basic tech tools—CRM systems, dashboards, Google Sheets.

Manage MD’s calendar,scheduling meetings and appointments. Handle confidential correspondence and communications Organize travel arrangements and itineraries Prepare reports,presentations&documents Assist in personal tasks and office administration

Senior Executive Assistant - NAV02HI Company Worley Primary Location IND-MM-Navi Mumbai Job Administrative Support Schedule Full-time Employment Type Employee Job Level Experienced Job Posting Mar 26, 2025 Unposting Date May 30, 2025 Reporting Manager Title Finance Controller We deliver the worlds most complex projects Work as part of a collaborative and inclusive team Enjoy a varied & challenging role Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia. Right now, were bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now. We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects. The Role As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.

About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Monika HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432491 | WhatsApp 9916116145 monika.j@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************