Onboarding Specialist

Job Description

Job Title:: Recruitment Coordinator Location:: onsite Bengaluru East, Karnataka 560103 Duration:: Contract 6 months client is seeking a highly organized, detail-oriented, and proactive Recruiting Coordinator to join our Recruiting Operations team and partner with our growing Recruiting team in our Bengaluru office. You will be instrumental in coordinating a seamless and positive onsite candidate experience for interviews, as well as managing scheduling responsibilities while working from the office a few days each week. The ideal candidate will possess exceptional attention to detail, outstanding customer service skills, and the ability to manage a high volume of tasks with minimal supervision. As a Recruiting Coordinator, you will play a vital role in ensuring a stellar candidate experience, directly contributing to the success of our hiring efforts in Bengaluru and beyond. This is an excellent opportunity for a motivated individual to gain valuable experience in a fast-paced and dynamic global recruiting environment. Job Duties and Responsibilities: • Manage and coordinate candidate interviews (phone, virtual, and in-person) across multiple time zones and calendars. • Serve as a primary point of contact for candidates, ensuring a positive and professional experience throughout the recruitment process. • Coordinate logistics for onsite interviews, including but not limited to interview room booking, visitor access, and ensuring a welcoming environment. • Partner closely with recruiters, hiring managers, and interview panel members to ensure a seamless onsite experience. • Identify opportunities for improving candidate experience, operational logistics and scheduling efficiency in our systems (Greenhouse, ServiceNow and GoodTime). • Prepare offer letters and other recruitment-related documentation. • Ensure data parity in hiring systems and audit job and offer details. • Provide proactive support to the recruiting team to ensure efficiency and effectiveness. Required Skills: • 1-3 years of recruiting coordination experience in a fast-paced environment • Heavy scheduling and calendaring (minimum 1 year) • Ability to self-direct and work without immediate supervision • Ability to handle confidential information and escalate issues when appropriate • Ability to take ownership of projects and be proactive about suggestions to improve process • Excellent verbal and written communication skills and familiarity with communication tools such as Slack • Prior experience working with an ATS (preferably Greenhouse) and scheduling automation tools such as GoodTime • Ability to interface with all levels of the organization and with external candidates • Ability to drive projects with a sense of accountability and sound judgment • A positive attitude and team-player mentality Show more Show less