Job
Description
As an Operations Executive, your role will involve supporting and streamlining daily business operations across India, UAE, and KSA. You should be proactive, detail-oriented, and have a minimum of 2 years of experience. Your focus areas will include travel and visa management, vendor coordination, procurement, and internal operational process documentation & management. It is crucial for you to be process-driven, budget-conscious, and capable of multi-tasking across different regions. Additionally, willingness to travel, liaise with vendors, and handle field-based requirements is essential. Key Responsibilities: - Monitor and communicate regulatory changes in UAE, India, and KSA to internal stakeholders, ensuring timely compliance and minimizing business risk. - Manage travel arrangements (flights, accommodation, itinerary) for employees to ensure cost-effective, timely, and hassle-free travel experiences. - Oversee end-to-end visa processing and immigration documentation to guarantee smooth onboarding and international mobility without delays. - Track and ensure adherence to all licensing and governance deadlines, avoiding penalties and maintaining operational continuity. - Maintain and organize company documentation (physical and digital), ensuring quick retrieval, version control, and audit readiness. - Create and update process documentation and SOPs to standardize operations and improve internal efficiency. - Calendarize and track all recurring tasks such as renewals, filings, and compliance checks, ensuring no deadline is missed. - Manage insurance policies, including renewals, coordination, and claims, to ensure continuous coverage and risk mitigation. - Handle vendor management, including onboarding, documentation, renewals, and performance coordination to ensure cost-effective and reliable service delivery. - Provide cross-functional operational and administrative support, enhancing internal coordination and day-to-day business execution. Qualifications Required: - Proven ability to manage end-to-end travel bookings and visa processes, including coordination with embassies and agents. - Experience in sourcing, onboarding, and managing vendors, including documentation, renewals, and cost-effective procurement. - Understanding of business licensing, regulatory timelines, and compliance in India, UAE, and KSA. - Strong command over MS Excel for tracking, reporting, and data handling; ability to maintain structured documentation (physical and digital). - Willingness and ability to travel locally/regionally for vendor coordination, documentation, and site-based operational tasks. Key Competencies: - Accountability & Ownership - Time & Task Management - Proactive Communication & Stakeholder Management - Problem Solving & Decision Making - Adaptability As an Operations Executive, your role will involve supporting and streamlining daily business operations across India, UAE, and KSA. You should be proactive, detail-oriented, and have a minimum of 2 years of experience. Your focus areas will include travel and visa management, vendor coordination, procurement, and internal operational process documentation & management. It is crucial for you to be process-driven, budget-conscious, and capable of multi-tasking across different regions. Additionally, willingness to travel, liaise with vendors, and handle field-based requirements is essential. Key Responsibilities: - Monitor and communicate regulatory changes in UAE, India, and KSA to internal stakeholders, ensuring timely compliance and minimizing business risk. - Manage travel arrangements (flights, accommodation, itinerary) for employees to ensure cost-effective, timely, and hassle-free travel experiences. - Oversee end-to-end visa processing and immigration documentation to guarantee smooth onboarding and international mobility without delays. - Track and ensure adherence to all licensing and governance deadlines, avoiding penalties and maintaining operational continuity. - Maintain and organize company documentation (physical and digital), ensuring quick retrieval, version control, and audit readiness. - Create and update process documentation and SOPs to standardize operations and improve internal efficiency. - Calendarize and track all recurring tasks such as renewals, filings, and compliance checks, ensuring no deadline is missed. - Manage insurance policies, including renewals, coordination, and claims, to ensure continuous coverage and risk mitigation. - Handle vendor management, including onboarding, documentation, renewals, and performance coordination to ensure cost-effective and reliable service delivery. - Provide cross-functional operational and administrative support, enhancing internal coordination and day-to-day business execution. Qualifications Required: - Proven ability to manage end-to-end travel bookings and visa processes, including coordination with embassies and agents. - Experience in sourcing, onboarding, and managing vendors,
