Office Coordination Executive

Job Description

Job Opening: Office Coordination Executive Company: Sumanam Engineering Services Pvt. Ltd. Qualification : Bachelor's Degree (preferred in Business Administration or related fields) Location: Chennai Application Deadline: 25.05.2025 We are seeking a dynamic and responsible professional to take on a multifaceted role that bridges project coordination, billing oversight, client communication, and general office management. The ideal candidate should be proactive, well-organized, and capable of handling internal and external interactions with diplomacy and attention to detail. Key Responsibilities: Project Understanding & Billing Coordination Study and understand the firm's core work processes, project stages, and billing cycles. Monitor active projects proactively via internal communication (emails/discussions) and coordinate closely with the Director regarding timely invoice generation. Support project teams in meeting monthly billing targets through indirect and consistent follow-up Client Payment Follow-up Diligently follow up with clients for payment clearances. Provide timely updates on delayed payments and escalate for higher-level intervention when needed. Ensure diplomatic and professional handling of outstanding issues to maintain client relationships. Office Management & Administration Report to the office at 9:00 AM daily and ensure office opening routines are followed. Oversee daily cleaning of the office. Maintain good rapport with building administration and neighboring businesses. Logistics & Coordination Support Collect printed drawings, return them to the office for quality control review, and ensure their delivery to client offices as required. Collect cheques from client offices and ensure timely deposit in the designated bank. Eligibility Criteria: Minimum 2-3 years of relevant experience in project coordination, office administration, or client liaison roles. Strong communication and interpersonal skills. Proficient in email communication, Excel, and basic office tools. Reliable, punctual, and able to multitask under pressure. Ability to handle sensitive payment discussions with discretion and professionalism. Two-wheeler license and own transport preferred for external coordination duties. Proficiency in Tamil language is mandatory Preference will be given to applicants from Chennai. How to Apply: Eligible and interested candidates may send their resume to hrd@sumanam.org with the subject line: “Application for Office Coordination Executive - Chennai - Sumanam Engineering Services Pvt. Ltd.” Deadline to apply: 25th May 2025 Join us at Sumanam Engineering Services Pvt. Ltd. and be a part of a professional and collaborative work environment. Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Schedule: Day shift Fixed shift Education: Bachelor's (Required) Language: Tamil (Required) Location: Chennai, Tamil Nadu (Required) Willingness to travel: 50% (Required) Work Location: In person