Job Description

College Office Assistant Job Summary: The College Office Assistant provides essential administrative and operational support to ensure the smooth functioning of the college. They assist in clerical tasks, facilitate communication, coordinate university visits, and help conduct examinations efficiently. Key Responsibilities: Administrative Support: Assist in daily office operations, including filing, documentation, and record-keeping. Handle correspondence, emails, and phone calls related to administrative tasks. Maintain and organize office supplies and ensure timely procurement when needed. University Coordination: Visit universities for official work, including document submission and approvals. Liaise with university officials regarding academic matters, accreditation, and student affairs. Ensure timely follow-ups and completion of university-related tasks. Exam Coordination: Assist in the preparation and organization of college examinations. Coordinate exam schedules, invigilation, and seating arrangements. Ensure secure handling and distribution of examination materials. Assist in compiling and processing exam results. Class Schedule Monitoring: Monitor faculty class schedules and ensure classes are conducted as per the schedule. Ensure all class schedules and updates are properly recorded in the College Management System (CMS). Report any deviations from the schedule to the administration and take necessary follow-ups. Student and Faculty Assistance: Provide support to students regarding administrative inquiries and document processing. Assist faculty members in organizing academic materials and meetings. Data Entry and Documentation: Maintain student and staff records in the college database. Prepare reports and documentation as required by the administration. Ensure confidentiality and accuracy in all official records. Event Support: Assist in organizing college events, workshops, and seminars. Coordinate logistics such as venue arrangements, guest coordination, and material distribution. Qualification Any Post Graduation Experience - 2-4 Years